Emergency Hire - Accounting Technician II - Payment Services

California Polytechnic State University-San Luis Obispo; San Luis Obispo (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading university seeks an Emergency Hire - Accounting Technician II to support payment services. The successful candidate will analyze disbursement requests, process vendor payments, audit statements, and ensure compliance with regulations. Ideal for individuals with financial record-keeping experience, this full-time position offers an entry-level role in a dynamic environment.

Benefits

Health, dental and vision insurance

Retirement participation

Educational benefits

Qualifications

• Expérience dans la tenue de dossiers financiers ou administratifs.
• Capacité à travailler avec plusieurs systèmes comptables.
• Sens de l'analyse et rigueur dans le traitement des documents financiers.

Responsibilities

• Analyser les demandes de remboursement et traiter les factures.
• Créer des bons de commande et auditer les états de carte ProCard.
• Assurer la conformité avec les directives fiscales.

Skills

Analysis

Attention to detail

Communication

Education

Equivalent to three years of general office, clerical or financial record-keeping experience

Tools

PeopleSoft

CSUBUY

Job description

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• Receive and analyze daily, a variety of disbursement request forms that include:
• Reimbursement Forms
• Travel Advance requests
• Travel Claims
• Create Vouchers in CSUBUY
• Perform CSUBUY AP Reviews
• Audit ProCard statements
• Ensure consistency with established business processes for Payment Services and Procure-to-Pay processes and technologies, such as, but not limited to: Perceptive Content workflow (ImageNow), PeopleSoft, Jaggaer (CSUBUY), and Adobe Sign:
• Simultaneously work on different processes for same payment type.
• Import voucher data from a variety of different vendors using the voucher upload process.
• Ensure financial obligations for assigned vendors are paid in a timely manner.
• Ensure that internal control procedures such as proper approvals are consistently followed in accordance with campus and CSU policy.
• Ensure invoices are processed in accordance with Federal and State tax guidelines.
• Review invoices to confirm freight and sales tax are charged appropriately.
• Promptly address any system errors that are preventing timely payment of invoices. For example, match rule errors that are the result of a department failing to "receive goods”. Communicate Accounts Payable data to other areas within finance, as necessary.
  

Job Summary

• Receive and analyze daily, a variety of disbursement request forms that include:
• Reimbursement Forms
• Vendor Payment Forms
• Travel Advance requests
• Travel Claims
• Guest Lecturer Forms
• Vendor Invoices
• Create Vouchers in CSUBUY
• Perform CSUBUY AP Reviews
• Audit ProCard statements
• Ensure consistency with established business processes for Payment Services and Procure-to-Pay processes and technologies, such as, but not limited to: Perceptive Content workflow (ImageNow), PeopleSoft, Jaggaer (CSUBUY), and Adobe Sign:
• Simultaneously work on different processes for same payment type.
• Import voucher data from a variety of different vendors using the voucher upload process.
• Ensure financial obligations for assigned vendors are paid in a timely manner.
• Ensure that internal control procedures such as proper approvals are consistently followed in accordance with campus and CSU policy.
• Ensure invoices are processed in accordance with Federal and State tax guidelines.
• Review invoices to confirm freight and sales tax are charged appropriately.
• Promptly address any system errors that are preventing timely payment of invoices. For example, match rule errors that are the result of a department failing to "receive goods”. Communicate Accounts Payable data to other areas within finance, as necessary.
  

Education And Experience

Equivalent to three years of general office, clerical or financial record-keeping experience. (Any combination of education and experience, which provides the required knowledge and abilities, may be substituted for the required experience).

Salary

Anticipated Hiring Range: $22.34 - $24.57 per hour

Classification Range: $22.34 - $37.08 per hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Higher Education

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