Ely Logistics Manager

Voyageur Outward Bound School; Ely (MN); On-site; USD 47,000 - 64,000; Full time

Benefits offered by this job

MN Paid Leave

403b retirement with 2% match

Medical, dental, vision benefits

Job summary

Voyageur Outward Bound School is seeking a Logistics Manager to lead Ely base camp logistics, overseeing food, gear, and repairs, and managing a $130,000 annual budget. The role includes contributing to Homeplace leadership and community initiatives.

Requires 2-3 years in outdoor education, OB/NOLS experience preferred, and strong leadership with budget oversight. On-site work at Homeplace in Ely, MN year-round.

Qualifications

• Demonstrated leadership and management experience in outdoor or education settings.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Flexible, adaptable, and open to change.

Responsibilities

• Plan and manage multiple expedition groups within weekends.
• Supervise and develop logistics staff and coordinators.
• Hire seasonal staff and manage their schedules.
• Contribute to incident command and emergency planning.
• Oversee budgeting, vendor relationships, and payroll.

Skills

Leadership

Organization

Communication

Teamwork

Adaptability

Initiative

Tools

Google Docs

Google Sheets

Google Drive

Job description

Description

POSITION SUMMARY

The Logistics Manager (LM) provides leadership, administration and management of the logistics systems for the Ely base camp. Areas of oversight include food, equipment purchasing and repair, management of a yearly budget. The LM also assists in providing leadership at Homeplace, and is an integral member of the Homeplace community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Leadership

• Plan and manage up to 12 expedition groups starting or ending courses on the same weekend.
• Supervise, support, and develop the Head Logistics Coordinator (HLC) and logistical staff.
• Hire 2 seasonal Logistics Coordinators every year, and assist the HLC in managing their daily and weekly schedules.
• Participate in the systems of incident command, Local Emergency Response Plans, and Local Operating Procedures for courses running out of Ely.
• Participate in daily basecamp chores including dishes, bathroom cleaning, snow shoveling, and other tasks.

Program Logistics

• Conduct pre-season review of scheduled courses and itineraries and schedule anticipated logistical needs.
• Manage logistics systems of Ely to ensure the appropriate levels of food and equipment are purchased and maintained for courses.
• Participate in picking cages, repairing gear, doing laundry, and check ins with students.
• Manage issuance and inventory of drug kits and satellite phones.
• Refine and maintain Trips organization and paperwork to ensure easy packing, cleaning, repairing, and inventorying of gear and food.
• Develop and refine user-friendly, comprehensive tools for the logistical work of a course.
• Participate and manage on-site equipment repair and provide guidance to logistics and field staff on equipment conditions and needs.
• Create and uphold facilities (Trips building) organization, efficient operation and cleanliness.

Business Management

• Work directly with 50+ vendors to build relationships that support the needs of the program, in charge of a $130,000 annual budget.
• Manage and participate in Ely's annual computerized equipment inventories.
• Manage payroll for HLC and any persons doing logistical work.
• Work with the Finance Department to ensure timely payment of invoices and tracking of expenses.

Requirements

KNOWLEDGE & ABILITIES

• Strong leadership, organizational skills and attention to detail.
• Flexible, adaptable patient, and open to change.
• Strong personal motivation, initiative, follow through and commitment.
• Knowledge of OB programs and skill requirements.
• Ability to work both independently and cooperatively as a team member.
• Able to prioritize and work on multiple projects simultaneously.
• Very strong and effective communicator, both written and oral.
• Proficient with PC in Google Docs, Google Sheets, and Google Drive tools
• Equipment repair and maintenance experience (sewing, boat repair, stoves, skis, etc).
• Excellent driving skills and record.

EXPERIENCE

• 2 - 3 years of experience in the outdoor education / experiential learning field. VOBS on-course experience preferred.
• Outward Bound or other wilderness expeditionary experience (OB, NOLS multi-day course or equivalent) required.
• Management experience required.

WORK CONDITIONS

Position is on site at Homeplace in Ely, MN, during all 4 seasons.

PHYSICAL REQUIREMENTS

• Ability to participate in strenuous physical activity, about 7,000 - 10,000 steps daily in busy season.
• Ability to lift and move a minimum of 40 pounds, navigate stairs, and stand for long periods.
• Ability to sit at a desk or computer 30% of time or greater.

COMPENSATION AND BENEFITS

• This is a full-time, benefit eligible position. 12 months per year, 5 days per week.
• Salary Range of $47,000 - $64, 000
• VOBS benefit package which includes (medical, dental, vision, Group Term Life, Long Term Disability, Accidental Death, paid/floating holidays, vacation, sick), access to MN Paid Leave.
• Eligible for a 403b retirement plan with 2% employer match.
• Access to an Employee Assistance Program, Pro deals (the opportunity to purchase outdoor gear at discounted rates), MN Paid Leave.

In the interest of transparency and pay equity across our team, a candidate with the minimum experience can expect to be offered in the lower half of the range.