Elementary Coordinator

James River Church; Joplin (MO); On-site; USD 35,000 - 45,000; Full time

Job summary

James River Church in Joplin is seeking an Elementary Coordinator to oversee ministry operations. This role includes managing Sunday and Wednesday services, training volunteers, and engaging parents.

The ideal candidate should have a heart for kids and be able to actively participate in church events. Extensive communication skills and organization are essential. Knowledge of child safety regulations will be beneficial.

Qualifications

• Must actively attend and have completed Grow Track.
• Required to move actively, participate in songs, games, and stand or walk for lengthy periods.
• Must feel called to the church and serve in various capacities as needed.

Responsibilities

• Oversee operations related to the Elementary Department.
• Manage Sunday and Wednesday services and volunteer onboarding.
• Interact actively with parents and engage families in church life.

Skills

Effective communication

Problem-solving skills

Child safety regulations knowledge

Education

Grow Track completion

Job description

Oversee and execute the week-to-week operations and ministry responsibilities related to the Elementary Department at the Joplin Campus. Work closely with the Elementary Campus Pastor to implement and execute ministry as it relates to logistics, set‑up, small group supplies, large group supplies, and team recruitment. They will assist the campus pastor by providing leadership to Dream Team members.

Volunteers (Elementary Dream Team)

• Responsible for team building within the context of ministry and creating opportunities as needed for Dream Team connecting and building relationships.
• Responsible to recruit and develop an effective team for executing ministry for all Sunday and Wednesday programs.
• Provide all necessary information to Elementary volunteers for Sunday and Wednesday services – weekly Game Plans, upcoming events, upcoming series information, and any changes or information volunteers need to know.
• Prepare volunteer rosters for Sunday morning and Wednesday night.
• Develop a leadership team to assist with overseeing key ministry functions. These roles are formally known as Elementary Coaches and Service Assistants.
• Follow up with leaders that did not come on Sunday and Wednesday.
• Send birthday cards and get‑well cards to leaders (when applicable).

Sunday & Wednesday Ministry Responsibilities

• The coordinator role’s primary responsibility involves managing Sunday and Wednesday services and Dream Team.
• Set‑up Elementary classrooms for service.
• Re‑stock classroom supplies.
• Oversee Elementary LIFT, including:
  • Prepare Game Plans for LIFT leaders.
  • Email Game Plans to LIFT leaders and coaches.
  • Set up LIFT buckets, snacks, and any items they need per the Game Plan for Sunday morning.
  • Prepare the LIFT roster for the LIFT coach.
• Collect and record attendance for Sunday and Wednesday services.
• Collect Salvation cards:
  • Record Salvation count on master Excel spreadsheet.
  • Turn in the report to the office for communicating Salvations to kids.
• Prepare pre‑service games and activities for the Elementary area.
• Open Elementary areas and ensure all preparation is complete for each service.
• Conduct huddles with leaders during each service and provide the necessary information and pray with leaders for the service.
• Prepare to receive and interact with first‑time guests (VIPs):
  • Greeters in place to interact with VIPs.
  • Greet parents and help them find rooms and check‑in kids if necessary.
  • Ensure VIPs gifts are ready for each service.
  • Ensure VIPs systems are thoroughly followed up on (post card, information entered).
• Submit service counts in a timely manner.
• Count and submit offerings following the services.
• Ensure the area is clean and specific ministry items for that service have been removed including shutting down screens, sound systems.
• Ensure all Elementary policies and procedures are being always observed.
• Responsible for always keeping the Elementary area safe and secure.
• Ensure café is adequately stocked including money box, food items, signage (when applies).
• Oversee set‑up of all café specialty items (when applies).
• Deposit Café money at the end of each service (when applies).

Parent Interaction / Child Discipline

• Actively engage parents and families in the life of the church.
• Follow up with kids and families who may be in need.
• Follow up with all disciplinary actions involving kids.
• Responsible to cultivate a culture that carries out James River Church Core Value of creating an atmosphere of encouragement with families, kids, and leaders.

Stage Ministry / Large Group Responsibilities

• Be familiar with the plan and flow of ministry taking place within the Large Group setting.
• Effectively communicate the vision of each series to the room leaders.
• Be able to encourage and model active participation by all leaders in worship, prayer, offering, and overall engagement.
• Provide and lead the team in providing effective discipline during the large group experience.
• Organize and lead teams when the large group plan calls for specific details and responses needed from small group leaders.
• Not required but prefer that the Elementary Coordinator could lead and teach from the stage; should a need arise.

Absenteeism

• In the event of absences or vacations, responsibilities must be covered.
• Absentees are not to exceed four Sundays and four Wednesdays a year.

Job Requirements

• The job requires a moderate level of activity including but not limited to: moving to the floor and back up, actively participating in songs, games, and activities, standing/walking for an extended period of time (often 6 -8 hours).
• This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member.
• Must have the ability to lead well, be outgoing, friendly, and able to handle confrontation.
• Must feel called to the church and be willing to serve the church in any capacity including a different position or title as directed by leadership.
• Must have a heart for kids.
• Actively participate in all‑church events.

Knowledge, Skills & Abilities

• Knowledge:
  • Knowledge of Fellowship One Go through completed training.
  • Knowledge of child safety rules and regulations.
• Skills:
  • Proficiency in effective communication both orally and in writing to dream team and parents.
  • Exhibition of good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
  • Establishing and maintaining effective working relationships with supervising personnel, coworkers, dream teamers, and the public.
• Abilities:
  • Ability to maintain confidentiality, exhibit professionalism, manage competing priorities, and communicate effectively with diverse teams and people.
  • Exhibit a spirit of unity.
  • Must have strong problem‑solving skills.
  • Ability to lead with enthusiasm and positivity.
  • Ability to work in a fast‑paced environment while meeting deadlines.

Code of Conduct & Character

James River Church is Pastor‑led and staff‑driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

• Develop and maintain a close personal walk with the Lord including:
  • Daily devotional time with Lord.
  • Daily dependence on the empowerment of the Spirit.
• Develop a strong marriage and family life. This includes:
  • Communicating and sharing with your spouse.
  • Spending time together on days off and when extra time is available.
• Keep personal finances in order with no delinquencies.
• Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
• Maintain a high level of personal integrity, honesty and confidentiality in dealing both with the staff and congregation.
• Maintain a Christian outlook and attitude at all times.
• Maintain loyalty to the staff and church, actively promoting unity within the church.