Elementary Building Secretary/General Education Paraeducator

Norwalk Community School; Norwalk (IA); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading educational institution is seeking an Elementary Building Secretary/General Education Paraeducator to support the office operations and assist in educational tasks. This role involves clerical duties, communication with parents, and ensuring a positive environment for students. Ideal candidates will have strong organizational and communication skills, along with experience in a fast-paced office setting. Join us to make a difference in the educational experience of our students!

Qualifications

• 1-3 years’ experience as administrative assistant in a fast-paced office.
• Ability to use computer network systems and software applications.

Responsibilities

• Assists principal and lead building secretary with clerical tasks.
• Serves as building receptionist receiving visitors and phone calls.
• Maintains student files and records attendance data.

Skills

Organization

Communication

Flexibility

Education

Community college or business education

Tools

MS Office

Google Suite

Job description

Elementary Building Secretary/General Education Paraeducator JobID: 1976

• Date Posted:
  5/13/2025
  
  
• Date Available:
  07/31/2025
  
  

NORWALK COMMUNITY SCHOOL DISTRICT

Job Title Elementary Building Secretary/General Education Paraeducator

Reports to Building Principal

Position Purpose To support the efficient and effective operation of the elementary office and building by creating a positive environment for students, parents, and staff, and to manage the office in a manner that maximizes the educational program. This position will spend half of the day supporting the building office in a secretary capacity, and half of the day supporting the building as needed in a general education paraeducator capacity. This could include library assistance, lunch and/or recess supervision, etc.

Essential Performance Responsibilities

Serves as second administrative assistant, performing regular clerical duties and other assigned tasks to ensure the smooth and efficient operations of the office.

Assists the principal and lead building secretary by performing clerical tasks and preparing student/parent communications.

Assists with parent open house events and parent teacher conferences (duties may involve some evening hours on occasion).

Sets up conference schedules, sends parent communications, makes parent phone calls, and all other duties required for conferences.

Helps to ensure the safety of the building and students by monitoring front exit and security equipment.

Serves as building receptionist receiving visitors and members from the public, receiving phone calls and distributing messages.

Assists in maintaining all student files and recording data on the district student information system including student attendance, absences, student academic records, tracking student tardies, and inputting other student information as necessary.

Assists in communicating with parents and teachers regarding student absences.

Communicates necessary information to substitute employees and ensures all classes are covered by a qualified substitute teacher.

Performs student nursing duties as required – including medication administration

Processes all incoming mail.

Assists the principal in preparing student handbooks and other documents.

Assists the principal in preparing staff and public communications for school announcements, newsletters, or other communications.

Posts notices as directed to school website.

Communicates information to other school buildings and District Office as needed.

Receives incoming orders, verifying receipt of items and distributing supplies as needed.

Assists in maintaining building equipment inventories as needed.

Cross-training duties with other secretarial staff and nursing staff.

Supports the elementary building in other areas as needed and directed by the building principal.

Note:The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills, and Abilities

Ability to use computer network systems and software applications as needed.

Ability to organize and coordinate work.

Ability to meet deadlines and work in a fast-paced environment.

Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day.

Ability to communicate effectively with students, parents and coworkers.

Ability to engage in self-evaluation with regard to performance and professional growth.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Embraces flexibility in work assignments, adjusting daily work schedule as needed.

Detail oriented with strong attention to neat and orderly record-keeping.

Qualifications Profile

Community college or business education in administrative assistant services and general office procedures preferred.

Minimum of 1-3 years’ experience as administrative assistant in a fast-paced office, preferably a public school.

Proficient in MS Office and Google Suite and able to learn to use customized software.

Advanced clerical and general business office skills.

Strong organization skills necessary to maintain an efficient and effective records system.

Physical Requirements

Requires lifting, carrying, pushing up to 10-40 pounds on occasion.

Requires some stooping and kneeling.

Must be able to sit upright in a desk task chair for 7 to 8 hours per day.

Must be able to perform data entry at a computer workstation for 7 to 8 hours per day.

Working Conditions

The employee works in a business office atmosphere with a moderately low noise level. By District Board Policy, the district facilities and grounds are to be drug, alcohol, and tobacco free zones.

Terms of Employment

At-will, hourly confidential employee.

9-month position (210 days per year, 7.5-8 hours per day)

Employment per Board Policies and Administrative Rules & Regulations

Evaluation

Performance of this job will be evaluated annually, or in accordance with provisions of the Board’s policy on evaluation of staff.

Postings current as of 5/17/2025 8:51:40 AM CST.

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