Elementary Administrative Assistant

West Michigan Academy of Environmental Science; Walker (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

West Michigan Academy of Environmental Science (WMAES) is seeking an organized office/communications coordinator to support the school leader and academy board. The role focuses on operations, enrollment, records, payroll, and daily site activities to ensure smooth functioning of the school community.

The candidate will maintain student and staff records, manage calls and visitors, handle correspondence, and assist teachers with instructional materials and technology questions.

Qualifications

• Minimum: High school diploma.
• Proven exemplary work habits, verified by references.
• Computer skills in data processing, spreadsheets, databases and research.
• Valid Michigan driver’s license.

Responsibilities

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader’s frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.

Skills

Data processing

Spreadsheets

Databases

Research

CPR/First Aid

Education

Associates degree or 2 years of college

High school diploma

Job description

About the role

To assure the smooth and efficient operation of the academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

What you'll do

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and by local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader’s frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.

Qualifications

While we will consider a broad range of backgrounds, the ideal candidate would have the following qualifications/experience:

Minimum Requirements:

• High school diploma required
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.
• Valid Michigan driver’s license.

Desired Qualifications:

• Associates degree or two years of college credits.
• Trained in CPR and first aid.
• Ability to communicate with students, staff and parents.
• Use of proper grammar and vocabulary.
• Reputation for self-control and sound interpersonal skills.
• Experience in an educational setting with school-age children is desired.
• Knowledge of and skills working with students and families of all backgrounds.

About Choice Schools Associates

West Michigan Academy of Environmental Science (WMAES) is part of the Choice Schools Community. As a comprehensive education service provider, Choice Schools offers a student-centered approach to tailored school operations support. Much like a superintendent's office, Choice Schools provides invaluable assistance in various crucial areas, including instruction, professional development, curriculum, human resources, finance, compliance, communications, and enrollment. By being a part of the Choice Schools Environmental Model, WMAES is a vibrant community of learning, comprised of multiple other outstanding environmental schools within the state. The Environmental Model will provide you with the support and collaboration of a large district while serving at a tight-knit community school in your area.