Electrical Substation Project Coordinator

Heavy Road Industries; Bakersfield (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid vacation

Paid holidays

Training & development

Career advancement

Travel reimbursement

Major CA projects

Job summary

Heavy Road & Rail Inc. seeks a detail-oriented Project Coordinator to support electrical substation construction projects across California.

You will work with project managers, engineers, superintendents, field crews, subcontractors, vendors, and utility representatives, ensuring documentation stays current and materials move smoothly. Ideal candidates are highly organized, capable of handling multiple deadlines, and comfortable in a fast-paced construction environment.

Qualifications

• 2+ years of construction project coordination or administrative experience preferred.
• Experience with electrical/substation/utility or heavy civil construction is a plus.
• Ability to read construction plans and specs.
• Strong written and verbal communication skills.
• Excellent organizational and document-control abilities.

Responsibilities

• Provide daily administrative and project support to project managers and superintendents.
• Maintain project files, drawings, specifications, contracts, and correspondence.
• Prepare and track RFIs, submittals, change orders, and transmittals.
• Maintain logs for RFIs, submittals, change orders, procurement, and project documents.
• Distribute updated drawings and specs to field personnel and subcontractors.
• Assist with subcontractor and vendor coordination.
• Prepare purchase orders and assist with material procurement.
• Track material orders, fabrication status, and delivery dates.
• Coordinate deliveries with vendors and field personnel.
• Collect and organize daily reports, timecards, equipment reports, delivery tickets, and other field documentation.
• Assist with tracking T&M work, extra work tickets, and change order documentation.
• Assist project managers with cost reports, budgets, commitments, and forecasting.
• Review invoices and supporting documentation before submission to project manager.
• Assist with project schedules and weekly look-ahead schedules.
• Schedule project meetings and prepare agendas and minutes.
• Track action items and follow up with responsible parties.
• Coordinate inspections, testing, and required project documentation.
• Maintain safety and quality-control documentation.
• Assist with certified payroll and prevailing wage documentation when required.
• Maintain as-builts, turnover packages, warranties, O&M manuals, and closeout documents.
• Assist with project startup and closeout.

Skills

Excel

Word

Outlook

PDF management

Documentation control

Communication

multitasking

Education

Construction Management or related education

Tools

ERP software

Job description

Heavy Road & Rail Inc. seeks a detail-oriented Project Coordinator to support electrical substation construction projects across California.

You will work with project managers, engineers, superintendents, field crews, subcontractors, vendors, and utility representatives, ensuring documentation stays current and materials move smoothly. Ideal candidates are highly organized, capable of handling multiple deadlines, and comfortable in a fast-paced construction environment.