Elections Support Worker

Amador County (CA); Jackson (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

Amador County is seeking an Extra Help, non-benefited position to support election operations. Assist with preparing and conducting elections, processing voter applications, and managing vote-by-mail activities. Requires attention to detail, accuracy, and discretion with sensitive information.

The role includes operating office machines, data entry into the Election Management System, and assisting with polling place logistics. California driver’s license and voter registration are required.

Qualifications

• High school diploma or GED is required.
• One year of office support experience with substantial customer service.
• Experience in an election environment is highly desirable.

Responsibilities

• Operate office machines and computers used in elections.
• Enter and verify data in the Election Management System.
• Maintain voter registration files and election-related records.

Skills

Office machines operation

Data entry

Customer service

Voter information handling

Verifying signatures

Education

High school diploma or GED

Tools

Election Management System

Computers

Job description

***This is an Extra Help non-benefited position limited to 999 hours per fiscal year***

DEFINITION

Under supervision, performs a variety of general support functions in connection with the election process; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this class performs technical detailed and accurate support activities associated with the preparation for and conduction of elections and a variety of functions related to the election process. Incumbents must be able to perform their duties in an impartial manner and must maintain the confidentiality of sensitive records and information.

REPORTS TO

Supervisory staff

Any combination of training which would likely provide the required knowledge and experience is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Operate a variety of office machines, including voter machines and computers.
• Prepare a variety of correspondence, forms, reports, and other written communication.
• Verify, and enter information into the Election Management System.
• Assists in maintaining master file of registered voters, street index and/or other elections files.
• Process and send cancellation notices, voter notification cards and third party change of address notifications.
• Conduct file maintenance procedures in conformance with the California Elections Code.
• Assists with vote-by-mail ballots including the preparation of incoming applications, the data entry of incoming applications and voted ballots, the issuance of vote-by-mail ballots; the processing of voted vote-by-mail ballots and the reconciliation of vote-by-mail ballots issued, received and tabulated.
• Verify signatures on voted vote-by-mail ballots, various initiative petitions and candidate’s petitions in-lieu/nomination documents.
• Respond to questions and inquiries by telephone or at the counter from voters, candidates, representatives of candidates, office holders, and the general public about general information regarding voter applications, election activities, including voting regulations, location of polling places, vote-by-mail voter applications, ballots.
• Takes and transmits messages.
• Assist with assembling and packing precinct supplies.
• Recruit election officers.
• Confirm use and access of polling locations.
• Coordinate the pickup and return of polling place keys.
• Prepare election officers’ stipend.
• Assist in the delivery and pickup of voting equipment to polling locations within Amador County.
• Assist in the inventory, preparation and testing of voting equipment; tallying of votes; canvass process; vote history update; 1% manual tally; preservation and destruction of election materials.
• May assist in the preparation and proofing of sample ballots and official ballots.

Knowledge of:

• Knowledge of the California Elections and Government Codes, as well as other applicable laws and ordinances, as they pertain to the conduct of elections and registration of voters.
• Modern office methods and procedures; written and oral communication, including language mechanics, syntax and English composition.
• The use of computers and specific systems as used within the department.

Ability to:

• Understand, interpret, and apply policies, rules, regulations, ordinances and state and federal legislation.
• Establish and maintain under extensive pressure, effective working relationships with staff, elected officials and with the public.
• Understand and follow written and oral instruction.
• Compare and check names and numbers accurately and quickly.
• Make arithmetic calculations.
• Use a variety of office and voting equipment.
• Safely lift and move heavy and bulky objects; and maintain accurate records.

TYPICAL PHYSICAL REQUIREMENTS

Frequent operation of a computer, repetitive motion, sitting/standing/walking for long periods; occasional pushing, pulling, bending, squatting, climbing, and driving; frequently lifting 5 to 50 pounds; load and unload election equipment into and out of delivery van.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with staff and the public; at times, required to work overtime and irregular hours including weekends and evenings as assigned.

Education

A high school diploma or GED equivalent is required.

Experience

One year of office support work, which included substantial customer service support, would provide this opportunity.

Any experience working in an election environment is highly desirable.

SPECIAL REQUIREMENTS

Possession of a valid California Driver’s License and a registered voter in the State of California.