ELDE – Human Resource Systems Analyst, Supervising

City of Oakland, CA; Oakland (CA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

37.5 hour work weeks

15 paid holidays

Vacation: 2 weeks per year minimum

CalPERS retirement benefits

Full employee health coverage (Kaiser)

Dental coverage

Vision coverage

Sick leave accrual (12 days/year)

457(b) pre-tax plan

Job summary

The City of Oakland seeks an experienced Supervising HR Systems Analyst for the Finance Department to oversee HRIS and payroll operations. You will lead system enhancements, ensure data integrity, and coordinate with IT on integrations with Oracle HR and Payroll modules.

You will drive process improvements, manage security, and mentor a team of analysts while aligning with city policies and MOUs. This is a on-site, leadership role in a complex public sector environment.

Qualifications

• Bachelor's degree in computer science, public or business administration.
• Five (5) years of progressively responsible experience in systems development with HRIS/payroll.
• At least two (2) years of supervisory or lead experience.
• Valid California Driver’s License or ability to travel to multiple locations.

Responsibilities

• Lead HRIS/payroll systems analysis, changes, upgrades, and support for HRIS and payroll operations.
• Review user needs and identify improvements in business processes.
• Manage system security and Oracle Time and Labor (OTL), liaising with IT on integrations.
• Provide technical guidance to Payroll Bureau staff and City departments.
• Evaluate new programs and policies for feasibility and implementation.
• Establish goals, performance expectations, and procedures for daily operations.
• Maintain documentation and work plans to support HRIS and payroll operations.

Skills

HR/payroll systems

SQL & data analysis

Payroll operations

Oracle HRIS/Payroll modules

Compliance & problem solving

Communication & collaboration

Systems improvement leadership

Team leadership & mentoring

Innovative thinking

Education

Bachelor's degree in computer science/public/business administration

Tools

Oracle E-Business Suite (EBS) R12

Oracle Time and Labor (OTL)

Oracle HRIS

Job description

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland's Finance Department?

The Finance Department provides quality government financial services to the City of Oakland. We manage the City’s financial affairs with the highest degree of customer service, honesty, and integrity. We value teamwork, trust, accountability, and fiscal responsibility.

The City of Oakland is seeking an experienced and forward-thinking Supervising Human Resource Systems Analyst to join the Finance Department’s Payroll Bureau. In this leadership role, you will oversee the day-to-day operations of the City’s HRIS/ERP systems, ensure the integrity and accuracy of payroll and HR functionality, and guide the implementation of system improvements that enhance efficiency and service delivery.

We are looking for someone who is:

• Experienced in HR and payroll systems. You have extensive knowledge of HR and payroll business processes, along with hands‑on experience supporting automated HRIS payroll systems, preferably Oracle E‑Business Suite (EBS) R12.
• Technically proficient and data savvy. You have strong skills in advanced SQL and programming techniques and can analyze data, identify trends, and troubleshoot complex system issues.
• Knowledgeable in payroll operations. You understand end‑to‑end payroll processing within an ERP environment, including data entry and validation, payroll calculations, reporting, and compliance.
• Experienced with Oracle HRIS applications. You have experience configuring Oracle HR and Payroll modules and supporting related applications, interfaces, and system integrations.
• Focused on compliance and problem solving. You have knowledge of fast formulas and FLSA requirements and can apply that expertise to ensure accurate and compliant payroll operations.
• Analytical and effective in communication. You can assess complex issues, develop practical solutions, and clearly communicate recommendations to both technical and non‑technical stakeholders.
• Committed to systems improvement. You have experience evaluating business requirements, assessing new functionality, implementing system enhancements, and supporting patching and upgrade activities.
• Skilled in collaboration and team leadership. You build strong working relationships, provide direction and mentorship, motivate team members, and effectively supervise experienced analysts.
• Innovative and forward‑thinking. You embrace continuous improvement and proactively identify opportunities to enhance and modernize the City's HRIS environment.

What you will typically be responsible for:

• Leading and overseeing systems analysis activities, including gathering requirements, developing system specifications, testing system changes and upgrades, implementing enhancements, and providing ongoing technical and functional support for HRIS and payroll operations.
• Reviewing user needs, troubleshooting system issues, and evaluating business processes to identify solutions and opportunities for improvement.
• Managing system security and Oracle Time and Labor (OTL), and serving as the primary technical liaison with the Information Technology Department on system development, integrations, database activities, and related human capital management projects.
• Providing technical guidance and support to management, Payroll Bureau staff, and other City departments on HRIS and payroll system functions and capabilities.
• Reviewing new programs, system modules, and policies to determine their feasibility and recommend how they can be effectively implemented.
• Establishing program goals, performance expectations, policies, and procedures to guide daily operations.
• Developing, maintaining, and updating work plans, system documentation, and procedures to support HRIS and payroll operations.

A few reasons you might love this job:

• You will join a collaborative team working to support and improve Citywide HRIS and payroll operations.
• You will have the opportunity to lead improvements to critical systems and processes that support the City's workforce.
• You will expand your technical expertise and leadership skills while working with Oracle applications, system enhancements, and integrations.
• You will make a meaningful impact by helping ensure accurate and timely payroll for City employees and supporting essential public services.

A few challenges you might face in this job:

• You will work in a fast‑paced environment, managing multiple projects, competing priorities, and time‑sensitive deadlines.
• You will support staff and employees with Oracle E‑Business HR, Payroll, and Time and Labor applications while learning and applying City ordinances, policies, and MOUs.
• You will balance technical responsibilities with staff supervision and team development, while communicating complex information to technical and non‑technical audiences.

Competencies Required:

• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Business Process Analysis: Defining, assessing, and improving operational processes and workflow
• Critical Thinking: Analytically and logically evaluating information, propositions, and claim
• Fact Finding: Obtaining facts and data pertaining to an issue or question
• Handling & Resolving Conflict: Managing interpersonally strained situations
• Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Managing Performance: Ensuring superior individual and group performance
• Professional & Technical Expertise: Applying technical subject matter to the job
• Using Technology: Working with electronic hardware and software applications
• Reading Comprehension: Understanding and using written information
• Thinking & ActingSystematically: Formulating objectives and priorities, and implementing plans consistent with the long‑term interests of the organization in a global environment

Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable.

Education:

Bachelor's degree in computer science, public or business administration or a closely related field.

Experience:

Five (5) years of progressively responsible experience in systems development, of which at least two (2) years of experience should involve automated HRIS/payroll/personnel or other financial or human capital management systems and at least three (3) years of experience should include direct supervision or providing lead direction.

License or Certificate / Other Requirements

Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

This is an at‑will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902f. All applications received will be forwarded to Finance for further consideration.

Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.

Exempt Limited Duration Employee (ELDE): This is an at‑will position, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter Section 902f). Exempt Limited Duration positions may not exceed a period of one year.

What’s in it for you?

• Work/Life Balance:37.5 hour work weeks
• 15 paid holidays
• Vacation:2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement:CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre‑tax wages. The City of Oakland does not participate in Social Security
• Health:The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental:Delta Dental full premium for employees and eligible dependents
• Vision:VSP full premium for employees and eligible dependents
• Sick leave:Employees accrue 12 days per year
• Deferred Compensation:457(b) pre‑tax plan and an after‑tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here: Working for Oakland | City of Oakland, CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker‑related training as assigned and to return to work as ordered in the event of an emergency.