EHS Administrative Support Specialist

Southeastern Public Service Authority; Chesapeake (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

Southeastern Public Service Authority (SPSA) is seeking an EHS Coordinator to support the administration of its Environmental, Health and Safety program. The role manages worker’s compensation, safety data, trainings, and compliance records to protect staff on SPSA property.

Under supervision of the EHS Manager, you will prepare written reports, liaise with regulatory authorities, and help implement environmental and safety training and policy enforcement across operations.

Qualifications

• Associate’s degree in safety, environmental health administration, or related field.
• 2 years of EHS experience in manufacturing or similar industry.
• Experience in safety, environmental, and worker’s compensation administration.

Responsibilities

• Manage worker’s compensation process and safety data.
• Schedule and track environmental and safety training.
• Maintain compliance records and prepare reports.
• Assist with enforcement and communication of safety policies.

Skills

Administrative skills

Data management

Regulatory knowledge

Training coordination

Communication

Education

Associate’s degree in related field

Tools

MS Office

Environmental records software

Job description

Position Overview

The EHS Coordinator performs a broad range of environmental and safety administrative duties, including the following: managing worker’s compensation process, maintaining safety data, scheduling environmental & safety training, and maintaining compliance records.

This position is a professional level position in support of the administration of SPSA's EHS program.

Responsibilities of this position include ensuring the environmental compliance, health and safety of employees while on SPSA property and by enforcing and advising line management on environmental & safety policies, procedures, and practices.

All operations will be completed with/without direct, on-site supervision of the EHS Manager.

The approximate amount of time spent on essential duties & responsibilities areas are as follows:

• Manages worker’s compensation, safety data, schedules training, and maintains compliance records 15%


• Manages environmental training and compliance records 15%


• Departmental procurement, purchase orders, and other administrative duties 5%


• Corresponds with VRSA, DEQ and other regulatory authorities as directed 5%


• Prepares written reports and maintains required documentation for EHS. 60%

• Promptly prepares written reports and relay findings in a clear and concise manner.


• Corresponds with regulatory authorities as directed by the EHS Manager.


• Ensure compliance with governmental mandated regulations.


• Assist in ensuring consistent enforcement of worker’s compensation, environmental & safety policies, procedures, rules and regulations.


• Assists with the development and implementation of environmental & safety training and education programs.


• Communicates environmental & safety area results to appropriate line and staff management, through statistical analysis and quarterly reports.


• Organize safety committee schedules, draft meeting minutes, and follow up on pending action items.


• Partners with accounting and procurement for departmental purchasing, VRSA insurance payments/reimbursements, etc.


• Performs other duties as required or assigned.

Qualifications

Experience & Education

• Required Education – Associate’s degree in related field (safety, environmental, health administration).


• Required Experience - Two years of EHS experience in manufacturing, shipyard, construction (or similar) industry.


• 2 years of training or experience in the areas of administration and safety, environmental, worker’s compensation.

Ability to obtain, within 1 year of employment:

• Valid driver’s license and safe driving record required to operate SPSA owned or leased vehicles.

An equivalent combination of experience and education may be considered.

Knowledge & Skills

• Basic knowledge of environmental laws and regulations related to landfill and solid waste operations.


• Knowledge of Department of Environmental Quality (DEQ) inspections procedures.


• Knowledge of OSHA inspectionsprocedures.


• Computer skills to maintain records, communicate effectively via e-mail, and prepare reports and access required forms.

Working Conditions

Works in an administrative office setting to complete logs, documentation, and reports.

Ability to drive a company vehicle to SPSA locations in all weather conditions.

Machines, Tools & Equipment.

Uses a personal computer, telephone, and basic office equipment as needed.

Physical & Mental Requirements

This position requires the ability to:

• Work in a dynamic environment that requires teamwork and responsiveness to changing goals, priorities, and needs.


• Read, comprehend, and apply waste management regulations at SPSA facilities to prevent receipt of unacceptable waste and determine disposal methods for unacceptable waste.


• Write clear and concise reports regarding waste inspected and received.


• Walk and maneuver through waste at SPSA facilities and industrial waste generator sites.


• Walk on an incline and/or unstable ground, lift, carry, and transport coolers containing samples. Bend, stoop, reach and pull to gather samples.


• Communicate in a professional manner with internal and external contacts.


• Read and comprehend hazardous waste regulations and apply them to the safe receipt, classification, and storage of household hazardous waste.


• Receive and comprehend directions and perform miscellaneous tasks within a specified period.


• Thrive in a fast-paced environment to meet deadlines, as needed.

Employment Verifications & Screening

This position requires passing a physical-medical examination, drug screening, and criminal background check. For positions responsible for handling customer payments, performing accounting, financial or other related duties, a consumer background check may also be required.

Disclaimers

Job duties, responsibilities, and requirements may change to meet the needs of the communities we serve or to support the efficient operation of our organization.

This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SPSA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, genetic information, sexual orientation, gender identity, or status as a veteran and others protected by law.