EHR Analyst I

Kids for the Future; Topeka (KS); On-site; USD 26,000 - 30,000; Full time

Job summary

Astra Mental Health and Recovery is seeking an EHR Analyst I to support the organization’s electronic health record system. This entry-level role focuses on accurate data entry, basic system functionality, and user assistance across clinical and administrative teams.

The role involves training staff, maintaining workflow documentation, and ensuring HIPAA compliance. Frequent in-person and online meetings are expected, with occasional travel between office locations.

Qualifications

• HS Diploma or GED equivalent required.
• College or certification in health information or electronic health records strongly desired.
• 0-2 years in EHR support, health information management, or related experience encouraged.

Responsibilities

• Assist in maintaining and updating EHR data for accuracy and compliance.
• Provide end-user support for troubleshooting and system navigation.
• Track and follow up on issues to ensure timely resolution.
• Participate in system upgrades and testing initiatives.
• Maintain user access and security groups.

Skills

Patient care understanding

Communication skills

HIPAA knowledge

Data accuracy

Problem solving

Education

HS Diploma or GED

Health information/EHR certification

Tools

Microsoft Office

Excel

EHR systems

Job description

• Location 5401 SW 7TH ST,Topeka, KS, 66606,United States
• Base Pay $19.23 / Hour
• Travel 5%
• Manage Others No

Contact information

• Email [e-mail]

Description

POSITION SUMMARY

The EHR Analyst I provides foundational support for the organization’s electronic health record system, ensuring accurate data entry, basic system functionality, and user support. This entry-level role helps maintain EHR workflows and assists clinical and administrative teams in using the system effectively.

ESSENTIAL FUNCTIONS

• Assist in maintaining and updating EHR data and records for accuracy and compliance.
• Provide effective and timely support to end-users for troubleshooting and system navigation.
• Track and follow up on all issues and tasks associated with the EHR to ensure timely and accurate resolution.
• Participate in system upgrades and testing initiatives.
• Maintain user access by managing permissions, granting access to live and test environments, and assigning security groups.
• Maintain strict confidentiality of client and employee database information.
• Develop and deliver comprehensive EHR training sessions for new and existing staff, including initial onboarding, follow-up training, and refreshers as needed.
• Develop and maintain detailed workflow documentation, ensuring accuracy and accessibility.

Other Duties

• Demonstrate cultural and linguistic competence
• Approach interactions with individuals served and colleagues with a trauma sensitive lens
• Support and actively promote the vision and mission of the agency and the philosophy of the strengths perspective
• Work as part of a team
• Completes required trainings
• Other duties as assigned, as qualified and trained for

POSITION QUALIFICATIONS

• HS Diploma or GED equivalent required.
• College or certification in health information or electronic health records strongly desired.
• 0-2 years in EHR support, health information management, or related experience (internships or practicum experience acceptable) strongly desired.
• Proficiency in Microsoft Products including - Outlook, Explorer, Word, and Excel and a working knowledge of Electronic Medical Records systems.
• Must successfully pass the KBI and DCF Central Registry background investigations and all applicable background checks.
• Must possess a valid driver’s license, a good driving record,current auto insurance and reliable transportation

KNOWLEDGE/SKILLS/ABILITIES:

• Understanding of patient care and operations
• Effective communication (verbal and written) and relationship building
• Customer focused (internal and external)
• High accountability and reliability
• Demonstrates adaptability/flexibility
• Developed time management skills
• Developed organizational skills
• Basic proficiency in EHR systems, Microsoft Office (especially Excel), and data reporting tools; understanding of HIPAA and data privacy principles.
• Attention to detail and accuracy in work
• Ability to collaborate and solve problems independently and as part of a team.
• Open to learning and accepting feedback

Other Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

WORK ENVIRONMENT

Frequent in person and online meetings, may need to drive to different office locations.

Astra Mental Health and Recovery is committed to providing equal employment opportunities and reasonable accommodation for qualified individuals with disabilities and for religious practices, in accordance with applicable law and guidance issued by the Equal Employment Opportunity Commission (EEOC). Astra does not discriminate against applicants or employees on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age (40 or older), disability, genetic information, veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, corrective action, and termination.