EFL Operations Documentation Specialist

Renasant Bank; Birmingham (AL); On-site; USD 55,000 - 70,000; Full time

Job summary

Renasant Bank in Birmingham, AL is seeking an EFL Operations Documentation Specialist responsible for preparing all EFL documentation to protect the bank's interest and ensure compliance.

You will determine required loan documents, perform UCC searches, manage document setup and retention, coordinate with credit officers and legal, and support funding, payment processing, and reporting.

Qualifications

• High School diploma or equivalent required; college degree preferred.
• Minimum 3 years in EFL, commercial lending, or similar industry.
• Proficient with EFL, commercial lending or related industry knowledge.
• Strong verbal and written communication skills.
• Solid customer relationship skills and ability to work independently.

Responsibilities

• Determine the appropriate loan documents to protect the bank’s interest.
• Perform UCC searches and verify lien positions; coordinate with lenders.
• Prepare EFL documentation and manage file setup, retention, and insurance follow-up.
• Support funding processes, wire/check applications, and ancillary document collection.
• Collaborate with legal, credit officers, and operations on documentation accuracy.
• Create reports for management and handle ACH setup and posting.
• Daily and monthly reconciliation and related duties as assigned.

Skills

Verbal and written communication

Customer relationship skills

Planning and prioritization

Independent work

Contract and documentation experience

Technical knowledge in EFL/commercial

Attention to detail

Education

High School diploma or equivalent

Business-related degree or equivalent training

Tools

Microsoft Word

Microsoft Excel

LeasePlus accounting system

Job description

EFL Operations Documentation Specialist

Job ID: 2026-15780

Job Locations: US-AL-Birmingham

Overview

The EFL Operations Documentation Specialist will have primary responsibility for preparing all EFL documentation, ensuring that proper documentation is in place to protect the bank's interest.

RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER

Responsibilities

• Determine the appropriate loan documents needed for each loan packet to ensure the bank's interest, security and lien position is maintained. Documents may differ for each loan based on terms, conditions, and specific collateral.
• Perform UCC searches, investigate as needed, and make determination that lien position for Renasant loan is not impaired
• Preparation of EFL documentation including:
  • Ensure the terms and conditions of the loan are accurate as outlined by loan and credit officers and management
  • Recording of UCCs and follow up
  • Managing of documents for file set-up and retention
  • Insurance follow-up
  • Work with legal to maintain proper documentation as needed
  • Maintain document exception list for purpose of follow up and completion, i.e. obtaining vehicle titles
• Initiate funding process subsequent to review of documents
• Initiate wire or check application forms
• Obtain all necessary ancillary documents for the transaction, i.e., invoices, mso's, etc.
• Work with vendors as required
• Review executed documents to ensure proper paperwork is in place for funding
• Complete documentation of transaction including amendments, covenants and revisions, as needed
• Review credit approvals to ensure deal compliance pre and post funding
• Assistant to Operations Manager in relation to LeasePlus including:
  • Book or review of booking of transactions
  • Set up or review of set up of ACH payments
  • Post payments or review of posting to system
• Create reports for management distribution
• Check issuing and wire responsibilities
• ACH setup and upload responsibilities
• Reconciliation duties daily and monthly
• Perform other related duties as assigned

Qualifications

• High School diploma or equivalent required, a college degree in business related field and/or equivalent training, etc. preferred
• Minimum 3 years experience in EFL, commercial lending industry, or ability to quickly learn the nuances of the industry through similar experience in EFL related industries, such as transportation, accounting, construction or equipment sales
• Technical knowledge and proficiency in EFL, commercial lending or related industry
• Good verbal and written communication skills
• Solid customer relationship skills both internally and externally
• Planning, organizing and priority setting skills
• Working knowledge of Microsoft office products especially Word and Excel
• Ability to work independently
• Knowledge of LeasePlus accounting system preferred
• Contract and documentation preparation experience preferred

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus.

Work Environment

The Bank's professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank's employees, customers, and assets.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, and requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "May".

This job description is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise. Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law.

This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.