Educational Support Specialist (Payroll Onboarding Specialist)

Tutor Me Education; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

A remote education service provider is looking for a Payroll Specialist to ensure accurate and timely payroll processing. Ideal candidates should have extensive ADP experience and proficiency in Google Sheets and Excel. Responsibilities include processing payroll across multiple locations and ensuring compliance with U.S. payroll laws. This fully remote position requires a detail-oriented individual with excellent organizational and communication skills.

Qualifications

• 3+ years of payroll experience with ADP.
• In-depth knowledge of U.S. and California payroll laws.
• Ability to handle confidential information discreetly.

Responsibilities

• Process bi-weekly payroll ensuring accuracy and compliance.
• Utilize ADP software to manage payroll data.
• Prepare and file payroll taxes and related documentation.

Skills

Attention to detail

Expertise in payroll processing

Excellent communication skills

Time management

Organizational skills

Tools

ADP payroll software

Google Sheets

Excel

Job description

Overview

This job is fully remote. Clear and excellent English communication skills are required.

Tutor Me Education is seeking a highly skilled and detail-oriented Payroll Specialist to join our team. The ideal candidate will have extensive experience running payroll using ADP, with a strong proficiency in Google Sheets and Excel. The Payroll Specialist will play a key role in ensuring accurate and timely payroll processing for our employees in both the United States and California. This position requires an individual with a high level of attention to detail and a thorough understanding of payroll laws and regulations in California and across the United States.

Responsibilities

• Process bi-weekly payroll for employees in multiple locations, ensuring all calculations are accurate, compliant, and timely.
• Utilize ADP payroll software to input and manage payroll data, including new hires, terminations, salary changes, overtime, and deductions.
• Maintain accurate employee records, ensuring all payroll-related data is current and up-to-date.
• Review and ensure compliance with federal, state, and local payroll laws, including tax withholdings, benefits deductions, and wage garnishments.
• Prepare and file payroll taxes and related filings, including federal, state, and local tax payments, and year-end forms.
• Generate detailed payroll reports, track hours, overtime, and PTO usage, and resolve discrepancies or issues related to employee pay.
• Assist with audits and ensure accurate documentation for internal and external audits.
• Provide support to employees regarding payroll questions, deductions, and issues.
• Monitor changes in payroll regulations and best practices, ensuring the company remains compliant with all applicable laws.
• Collaborate with the HR and finance departments to ensure smooth integration of payroll and benefits.

Qualifications

• Experience in handling payroll through ADP payroll provider is preferred.
• At least 3 years of payroll experience, with expertise in running payroll using ADP.
• In-depth knowledge of payroll processing in both the U.S. and California, including understanding of federal and state tax regulations.
• Advanced proficiency in Google Sheets and Excel, including formulas, pivot tables, and data manipulation.
• Strong attention to detail, with a high degree of accuracy in all payroll-related tasks.
• Ability to handle confidential and sensitive information with discretion.
• Excellent organizational and time management skills, with the ability to meet deadlines in a fast-paced environment.
• Strong communication skills, with the ability to respond professionally to employee inquiries and resolve issues effectively.
• Ability to adapt to new technologies and systems as needed.
• A strong team player who is willing to collaborate with others to solve problems.

Preferred Qualifications

• Knowledge of accounting principles and experience with general ledger accounting.
• Certification in Payroll (CPP) or related credentials is a plus.

Other

Fully remote position.