Educational Programs Coordinator (Educational Resources Coordinator)

Indiana University; Bloomington (IN); On-site; USD 10,000 - 60,000; Full time

Job summary

Indiana University seeks an Educational Programs Coordinator to play a vital role in supporting precollege programs. The successful candidate will coordinate educational resources, manage program logistics, and foster strong relationships with students and partners to enhance the educational journey of precollege students. The role requires excellent communication skills and the ability to work in a fast-paced environment, offering an opportunity to make a significant impact in students' readiness for college.

Benefits

Comprehensive medical and dental insurance

Retirement plan with generous contributions

Tuition subsidy for employees and family

Paid time off and holidays

Employee assistance program

Qualifications

• 4 years of experience in related field.
• High commitment to quality.
• Ability to manage multiple tasks.

Responsibilities

• Coordinates educational programs for precollege students.
• Provides administrative support for Transition to College Programming.
• Communicates precollege resources to partners.

Skills

Proficient written and verbal communication skills

High degree of professionalism

Time management

Flexibility in a fast-paced environment

Customer relationship building

Education

High school diploma or equivalent

Job description

Since 1922, Indiana University (IU) has provided high-quality educational opportunities for precollege students. From supporting remote learners during wartime to helping students overcome obstacles like illness or displacement, IU has a long history of ensuring access to education. While much has changed over the past century, the need for flexible, high-quality precollege programs has only grown.
As part of the Office of the Vice Provost for Undergraduate Education, the Office of School Partnerships and Precollege Programs continues this tradition with a variety of programs designed to meet the needs of modern students. The Educational Programs Coordinator plays a key role in the Office of School Partnerships and Precollege Programs by coordinating multiple educational resources to support partners and schools effectively.

Job Summary

Department-Specific Responsibilities

• Supports the implementation of the First Year Seminar for Indiana University Bloomington (IUB) undergraduate students including contacting program partners and scheduling meetings; course coordination and scheduling; organization of faculty recruitment, tracking, and payment; and support for program evaluation and reporting
• Provides administrative support for Transition to College Programming
  • Serves as the 1st point of contact for the Transition to College House
  • Manages phone and email
  • Manages program application processes in SIS, AdRx, CART, etc., and provides regular enrollment summaries
  • Collaborates with marketing and printing services on marketing campaigns and promotional materials (tri-fold, welcome packet, etc.)
  • Plans and manages event execution (reservations, scheduling vendors, catering, etc.)
  • Handles purchasing and financial processing (purchase orders, P-card, and internal billing)
  • Serves as House Manager, overseeing key log, tutoring and wellness spaces, and maintenance requests
  • Works closely with the Director and Assistant Director to prioritize weekly goals for program management and execution
• Communicates precollege resources to partners by providing information about available precollege resources including descriptions and potential applications as articulated by the program directors
• Handles organizational and administrative tasks such as end of Transition to College Summer Program (TCSP) program surveys and outcome reports, and periodic scheduling of staff conference registrations and associate travel scheduling
• Provides in-person support to students during Transition to College Programming
  • Welcomes students in the Transition to College House
  • Connects students to campus and community resources
  • Serves as a liaison between students and advising/tutors/housing to support students' transition to campus
  • Assists when overseeing events
  • Works with the Director to handle emergency situations to support student safety and wellbeing

General Responsibilities

• Provides administrative support for student testing services, instructional consulting, placement of student teachers and/or teaching assistants, classroom materials, course administration, and/or a variety of other educational support services
• Trains and serves as an informational resource for student teachers in terms of pedagogical practice, classroom management, and federal regulations like FERPA and Title IX
• Provides information to key stakeholders including students, faculty, and staff; documents procedures and participates in the development of relevant procedures
• Maintains relationships between department and other academic units. Maintains and updates contacts lists as appropriate
• Acts as a liaison for faculty, staff, and students, responding to and resolving educational resources issues as needed
• May work with representatives of student groups to encourage participation in services offered
• May provide training or guidance to student or temporary staff and perform occasional duties in support of other functions or business needs

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE
Required

• 4 years of experience in related field

SKILLS
Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Preferred

• Highly organized and detail-oriented
• Ability to manage multiple tasks or projects and their various components simultaneously
• Demonstrates dynamic and skilled communication with administrators, faculty, staff, and students

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Why Join Us?

• Impact : Make a significant impact on the educational journey of precollege students. Your work will directly contribute to the success and readiness for college.
• Professional Growth : Excellent opportunities for professional growth and development. Work closely with experienced educators and administrators, gaining valuable insights and skills.
• Collaborative Environment : Be part of a collaborative and supportive environment where your ideas and contributions are valued. We foster a culture of innovation and continuous improvement.

Work Location

Bloomington, Indiana
This is an in-person position.

Advertised Salary

$15.75 - $21.00 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Mastery
FLSA: Nonexempt
Job Function: Educational Resources & Tech
Job Family: Educational Resources
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.