Educational Programs Coordinator

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 58,000 - 62,000; Full time

Job summary

The Educational Programs Coordinator at University of North Carolina at Chapel Hill administers and coordinates the administrative and operational functions of the Pediatric Dentistry graduate/residency and predoctoral programs, serving as the designated GME Coordinator and liaison to UNC Health GME.

The role supports resident recruitment, onboarding, credentialing, scheduling, and program events; coordinates didactic and clinical education activities, monitors requirements, and provides

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• Experience coordinating educational or residency programs within higher education or healthcare.
• Proficiency with MS Office 365 and ability to manage complex program data and documentation.

Responsibilities

• Coordinate administrative processes for Pediatric Dentistry residency and DDS programs.
• Serve as liaison to UNC Health GME and coordinate credentialing, onboarding, and scheduling.
• Maintain program records, evaluations, and communication; manage admissions, travel, and events.
• Support didactic, laboratory, and clinical education activities with course prep and materials.

Skills

Educational program coordination

Residency coordination

Complex program administration

EPIC / MedHub / TimeTrex familiarity

Microsoft Office 365

Stakeholder communication

Multitasking / prioritization

Education

Bachelor's degree or equivalent

Tools

EPIC

MedHub

TimeTrex

Job description

Posting Information

• Department: ASOD Pediatric Dentistry-435100
• Career Area: Administrative/Clerical Support
• Is this an internal only recruitment?: No
• Posting Open Date: 09/09/2026
• Application Deadline: 09/22/2026
• Position Type: Permanent Staff (SHRA)
• Position Title: University Program Associate - Advanced
• Salary Grade Equivalent: NC10 / GN09
• Working Title: Educational Programs Coordinator
• Position Number: 00031851
• Vacancy ID: P021365
• Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent
• Hours per week: 40
• Work Schedule: Mon-Fri; 8:00am - 5:00pm (On site)
• Work Location: CHAPEL HILL, NC
• Position Location: North Carolina, US
• Hiring Range: $58,000 - $62,000
• Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
• Notice to Applicants: This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Adams School of Dentistry Division of Pediatric and Public Health provides oral health care for individuals from infancy through adolescence, and promotes the prevention of oral disease. The Pediatric Dentistry discipline is committed to the treatment of children, adolescents and special needs patients while balancing teaching, scholarship, patient care, research and professional service activities.

Position Summary

The Educational Programs Coordinator administers and coordinates the administrative and operational functions of the Pediatric Dentistry graduate/residency and predoctoral (DDS) educational programs within the Adams School of Dentistry. The position serves as the designated Graduate Medical Education (GME) Coordinator and primary departmental liaison to UNC Health GME, providing comprehensive program administration to support effective operations and compliance with University, School, program, and hospital requirements.

The position coordinates the full range of administrative processes associated with the Pediatric Dentistry residency program, including resident recruitment, appointments, onboarding, orientation, credentialing, hospital privileges, licensure, benefits, payroll, insurance, and required system access for U.S. and international residents. The position administers residency program systems and processes, including MedHub and TimeTrex; coordinates resident evaluations and Annual Program Evaluation activities; maintains program records and communications; coordinates residency-related scheduling and educational activities; and coordinates resident travel and program events using applicable University systems and procedures.

The position also coordinates operational support for Pediatric Dentistry predoctoral (DDS) didactic, laboratory, and clinical education activities. In collaboration with course and program directors, the position coordinates course preparation, educational materials, course documentation, communications, scheduling, and other logistical requirements necessary for effective course and program delivery. The position monitors student and resident educational and clinical requirements, coordinates applicable assessment and program documentation, identifies and assists with resolving program and procedural issues, and serves as a primary administrative resource to residents, students, faculty, program leadership, UNC Health GME, and other institutional partners.

Minimum Education and Experience Requirements

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience coordinating educational, residency, graduate medical education, or academic course/program activities within a higher education, healthcare, or clinical environment.
• Experience coordinating complex program administration processes involving multiple stakeholders, such as recruitment, onboarding, credentialing, licensure, scheduling, program evaluations, and/or learner records.
• Experience using educational, clinical, or program administration systems, such as EPIC, MedHub, TimeTrex, or similar systems.
• Demonstrated proficiency with Microsoft Office 365 and experience maintaining, organizing, and reporting complex program data, records, and documentation.
• Demonstrated experience independently managing multiple priorities, researching and resolving non-routine program or administrative issues, and communicating effectively with faculty, residents, students, and internal and external partners.

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Quick Link

https://unc.peopleadmin.com/postings/325174

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.