Education Programs & Events Coordinator - Hybrid

International Foundation of Employee Benefit Plans (IFEBP); Town of Brookfield (WI); Hybrid; USD 23,000 - 33,000; Full time

Benefits offered by this job

Teledoc

Medical plan

Dental plan

Vision plan

FSA

EAP

Paid time off (PTO)

Pension plan

401(k) with match

Zoo passes

On-site gym

Job summary

International Foundation of Employee Benefit Plans (IFEBP) seeks an Education Program Coordinator to blend administrative precision with people coordination. You will work with program directors, confirm speakers, and partner with departments across the organization to keep conferences, courses, and webcasts on track.

You’ll own your assigned work from start to finish with training and a supportive team. You’ll collaborate with colleagues to ensure timely delivery of educational materials,

Qualifications

• Advanced administrative skills with 3+ years in an admin role.
• Associate’s Degree in meeting management, hospitality, business or related field preferred.
• Exemplary written and verbal communication skills.
• Strong collaboration across departments and teams.
• Very organized with attention to timelines and details.
• Proficient in Microsoft Office and data entry in CRM systems.
• Willing and able to work overtime during peak periods.

Responsibilities

• Collaborate with program directors and meeting managers to create meeting materials for conferences, courses, and webcasts.
• Support Marketing, CE, Graphics, LLC, and Printing to meet program requirements and timelines.
• Input conference details into CRM/UX8 and run reports for event details and materials.
• Schedule internal meetings and prepare pre-/debrief meeting summaries.
• Assist registrants with accessing materials and answering program suitability questions.
• Coordinate speaker schedules, bios, hotel arrangements, travel insurance, and reimbursements.
• Prepare materials and agendas for planning meetings; pull reports and compile data.
• Input data into governance reports and compile attendance/evaluation data.

Skills

Advanced admin skills

Written & verbal comms

Cross-functional collaboration

Organized & deadline-driven

MS Office proficiency

CRM data entry

Overtime availability

Education

Associate degree preferred

Tools

CRM/UX8

Eloqua

Outlook

Microsoft Office

Job description

International Foundation of Employee Benefit Plans (IFEBP) seeks an Education Program Coordinator to blend administrative precision with people coordination. You will work with program directors, confirm speakers, and partner with departments across the organization to keep conferences, courses, and webcasts on track.

You’ll own your assigned work from start to finish with training and a supportive team. You’ll collaborate with colleagues to ensure timely delivery of educational materials,