Education Program Coordinator II - Phase 2

mcw; United States; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health coverage

Retirement package

Paid holidays

Tuition reimbursement

Parental leave

EFAP

Pet Insurance

On-campus fitness facility

Discounted rates

Job summary

Medical College of Wisconsin in Milwaukee is seeking a Program Coordinator to manage the Ambulatory Integrated Block for the MD program. You will work under senior leaders to develop educational materials, schedules, forms, and reports, coordinating with clerkship coordinators and MCWfusion Phase 2 faculty to meet curriculum goals.

The role requires strong project management, LMS administration (Brightspace), and the ability to organize sessions, OSCEs with standardized patients, and outreach

Qualifications

• Bachelor's degree required; 3+ years of program coordination/management experience.
• Preferred: Master's in Education, Business/Management or related field.
• Preferred: Program Teaching, Educational Management, Instructional Design experience.

Responsibilities

• Coordinate development of Ambulatory Integrated Block materials, schedules, forms, and reports.
• Build scheduling template assigning students to faculty preceptors.
• Maintain course timeline, deadlines, materials and grades.
• Populate schedule for 75 students three times per year.
• Organize sessions, events, and outreach for Ambulatory block.
• Coordinate OSCE sessions with STAR center and Standardized Patients.
• Assist with compliance and policy adherence.

Skills

Tech knowledge

Business knowledge

Consultation

Project management

Cultural awareness

Customer focus

Communication

Critical thinking

Influencing

Education

Bachelor's degree

Master's in Education/Business/Management or related field

Tools

Brightspace

OASIS

MCWConnect

Job description

Summary

Work independently, under the direction of the Phase 2 Ambulatory Integrated Block Director and Phase 2 EPC III Lead to manage the Ambulatory Integrated Block implementation for the Medical Doctorate Program. Collaborate with Clerkship Coordinators and MCWfusion Phase 2 faculty leaders to facilitate the achievement of the Phase 2 Ambulatory block and MCWfusion curriculum's goals.

Primary Responsibilities

• Coordinate and collaborate on the development of Ambulatory Integrated Block educational materials, course schedules, forms, and reports.
• Build a scheduling template for the Ambulatory Integrated Block that places students with faculty preceptors to meet Ambulatory block requirements.
• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.
• Work with clerkship coordinators to populate schedule template for the 75 students in the Ambulatory block, three times per year.
• Create a system allowing students to rank "selective" choices for IM, Peds, and Surgical specialties in the Ambulatory block.
• Create and maintain assessment data for the Ambulatory Block grading committee.
• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).
• Maintain and populate course gradebook throughout the Ambulatory block.
• Maintain Ambulatory block timeline including tracking deadlines for course components.
• Organize virtual and in person course sessions, assessment opportunities, and course related special events.
• Coordinate and manage Ambulatory block outreach activities including acting as a liaison with community organizations and affiliate partners.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Coordinate recruitment and training of program faculty and staff for clinical experiences and course related sessions.
• Provide in person support during Ambulatory block Patient Based Discussion sessions.
• Collaborate with the STAR center and OSCE Coordinator to run OSCE events and coordinate sessions with Standardized Patients (SPs).
• Respond to and work to accommodate student Absence Requests.
• Participate on appropriate committees relevant to the course.
• Ensure compliance with regulatory and institutional policies.
• Troubleshoot problems and advocate for medical students as needed.

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor's degree
• Minimum Required Experience: 3 year's
• Preferred Education: Master's in Education, Business/Management or related field
• Preferred Experience: Program Teaching or Educational Management, Instructional Design, supervision of others
• Field: Program Coordination or Management, Education, Higher Education, Medical Education

#LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

Benefits Overview

For a brief overview of our benefits see: Benefits Overview

Career Listing

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these princi