Education Department Clinical Administrative Assistant (LPN)

VNA An Affiliate of Midland Care Connection; Topeka (KS); On-site; USD 32,000 - 45,000; Full time

Job summary

VNA An Affiliate of Midland Care Connection is seeking an organized Administrative Education Assistant to support onboarding, employee education, and health-training activities across Midland Care locations.

You will create and maintain employee profiles, manage training assignments in Relias and other systems, prepare materials, calendars, and reports, and assist Clinical Educators with skills labs and compliance tasks. Occasional travel to Midland Care sites will be required.

Qualifications

Responsibilities

• Assists with the coordination and preparation of new employee First Day Experience and onboarding activities.
• Creates and maintains employee profiles, training assignments, and education records in Relias, Elsevier, and other designated systems.
• Maintains spreadsheets, tracking tools, and reports related to employee education, training, and compliance requirements.
• Travels to Midland Care locations to assist with employee onboarding, education activities, training setup, and support for new or expanding locations.
• Assists with TB testing, N95 fit testing, employee health screenings, and related documentation in accordance with organizational policies and applicable scope of practice.
• Assists Clinical Educators with training activities, skills labs, and competency-related preparation and documentation.
• Maintains department files, reference materials, procedures, and other organizational resources.
• Coordinates ordering, inventory, and maintenance of educational supplies, equipment, and materials.
• Meets attendance and punctuality expectations.

Job description

Essential Duties & Responsibilities

• Assists with the coordination and preparation of new employee First Day Experience and onboarding activities.
• Creates and maintains employee profiles, training assignments, and education records in Relias, Elsevier, and other designated systems.
• Maintains spreadsheets, tracking tools, and reports related to employee education, training, and compliance requirements.
• Maintains department and shared calendars, coordinates meetings and schedules, prepares agendas and minutes, and assists with related administrative activities.
• Assists with the planning, preparation, setup, and takedown of First Day Experience activities, BLS courses, skills labs, meetings, and other educational programs and events.
• Creates and prepares documents, presentations, handouts, training materials, spreadsheets, and other resources to support Clinical Educators and department activities.
• Provides administrative and logistical support for Leadership Foundations, Gallup programs, and other leadership development activities.
• Travels to Midland Care locations to assist with employee onboarding, education activities, training setup, and support for new or expanding locations.
• Assists with TB testing, N95 fit testing, employee health screenings, and related documentation in accordance with organizational policies and applicable scope of practice.
• Maintains accurate and confidential employee health and education records.
• Assists Clinical Educators with training activities, skills labs, and competency-related preparation and documentation.
• Maintains department files, reference materials, procedures, and other organizational resources.
• Coordinates ordering, inventory, and maintenance of educational supplies, equipment, and materials.
• Compiles data, prepares reports, and assists with audits and quality improvement activities as assigned.
• Provides administrative support for student and internship activities as assigned by the Clinical Educator responsible for the program.
• Communicates and collaborates with department leaders, employees, and other organizational departments to support Education and Employee Health activities.
• Participates in department meetings, organizational initiatives, and other assigned activities.

Organization's Expectations

• Performs other duties as assigned.
• Assists in other areas of the organization as assigned.
• Completes mandatory education within required timeframe.
• Utilizes organizational resources in a prudent and appropriate manner.
• Performs duties in a manner that carries out the mission and values of the organization.
• Respects the right of confidentiality for those we serve, those we work with and those who volunteer.
• Provides good customer service to those we serve, those we work with, those who volunteer and other organizations/companies with whom we do business.
• Effectively interacts and collaborates with other employees in accomplishing work.
• Maintains a clean, professional appearance and dresses appropriately for the workplace and position.
• Meets attendance and punctuality expectations.
• Ability to proficiently utilize organizational software to complete all aspects of job duties.
• Is knowledgeable about and complies with organizational policies and procedures. Seeks clarification when uncertain to ensure accuracy and understanding.