Education Coordinator

UWMSN University of Wisconsin Madison; United States; Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Generous vacation, holidays, and sick

Competitive insurances and savings

Retirement benefits

Job summary

The Department of Radiology at University of Wisconsin–Madison is hiring an Education Coordinator to support ACGME‑accredited training programs and collaborate with the Assistant Director of Education and faculty leadership. The role focuses on curriculum, evaluations, and liaison duties to ensure program success.

With a flexible 50%–100% appointment, the position may involve in-person work on campus and remote work as needed, offering opportunities to influence medical education and compliance

Qualifications

• Minimum of two years of full-time, professional work experience in an administrative or academic setting.
• One year of graduate medical education or related field experience preferred.
• Background in administrative support for medical professionals and trainees.
• Familiarity with UW Health Enterprise software (Oracle, QGenda, etc.).

Responsibilities

• Maintains accurate records of the curriculum, evaluations, and participation.
• Orients department and affiliate site coordinators and teaching faculty to curriculum, policies, and logistics.
• Serves as resource to advise learners of program/institutional policies and procedures.
• May manage the unit budget and approve unit expenditures.
• Serves as the primary contact for the program, liaising with those directly associated with the program, institutional offices, and affiliated teaching sites, in and out of the state of Wisconsin.
• Contributes to the design, development and implementation of curriculum, evaluations and both computer-based and performance-based assessments.
• Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies.
• Schedules evaluations, assessments, and teaching sessions, and creates and maintains the academic year calendar and/or clinical rotation schedules.

Skills

Schedule coordination

Administrative support experience

Education

Bachelor's degree preferred

Tools

Oracle

QGenda

Job description

Current Employees

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff Employment Type: Regular Job Profile: Health Professions Education Coordinator

Job Summary: The Department of Radiology, University of Wisconsin - Madison School of Medicine & Public Health is seeking an Education Coordinator to join our Education team! This position will work closely with our Assistant Director of Education and Education faculty leadership in the administration of our ACGME-accredited training programs within the Department of Radiology. The most important traits for the successful candidate will be an interest in supporting medical education and a close eye for details.

If this is you, we hope you apply! This position is full or part-time, 50%-100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The work schedule is flexible and will be determined at the time of hire.

Key Job Responsibilities

• Maintains accurate records of the curriculum, evaluations, and participation
• Orients department and affiliate site coordinators and teaching faculty to curriculum, policies, and logistics
• Serves as resource to advise learners of program/institutional policies and procedures
• May manage the unit budget and approve unit expenditures
• Serves as the primary contact for the program, liaising with those directly associated with the program, institutional offices, and affiliated teaching sites, in and out of the state of Wisconsin
• Contributes to the design, development and implementation of curriculum, evaluations and both computer-based and performance-based assessments
• Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
• Schedules evaluations, assessments, and teaching sessions, and creates and maintains the academic year calendar and/or clinical rotation schedules

What Sets Us Apart

Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.

Cutting‑Edge Technology: We utilize state‑of‑the‑art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI‑driven medical imaging.

Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.

Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations. Visit our official website to learn more about our work and opportunities.

Compensation

The starting salary for the position is $60,000; but is negotiable based on experience and qualifications.

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

For more information, refer to the campus benefits webpage or SMPH Academic Staff Benefits Flyer 2026 Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non‑exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non‑exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.

Required Qualifications

• Minimum of two (2) years of full‑time, professional work experience in an administrative or academic setting.

Preferred Qualifications

• Minimum of one (1) year of experience in graduate medical education or other relevant professional fields by time of start date.
• Background in administrative support for medical professionals and/or trainees
• Familiarity with UW Health Enterprise software (Oracle, QGenda, etc)
• Background in schedule coordination
• Education: Bachelors Degree preferred

Employment Eligibility

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J‑1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information

Jen Cole, [e-mail], 608-890-3371 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well‑being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.