Education Coordinator

University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago seeks an Education Coordinator to support residency and fellowship training programs. This role involves coordinating compliance with accreditation standards, managing applications, and fostering communication among residents and faculty. Applicants should have a relevant degree and experience, with strong organizational and communication skills essential for success.

Benefits

Health benefits

Retirement options

Paid time off

Qualifications

• Minimum requirements include a degree in a related field.
• 2-5 years of experience in a related job discipline is required.

Responsibilities

• Participates in day-to-day operations of accredited education programs and ensures compliance.
• Organize and manage the application, selection, and placement process for residents.
• Facilitate orientation sessions for new residents, providing necessary information.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Analytical skills

Education

Bachelor's degree in business, accounting or related field

Job description

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About The Department

Department

BSD OBG - Educational Programs

About The Department

The Department of Obstetrics and Gynecology has 140 clinical providers, providing care at the main hospital in Hyde Park and seven off site locations. We have more than 68,000 outpatient visits, 28,000 ultrasound visits, 2,800 deliveries, and 3,300 surgeries per year. Teaching, research, and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology, fibroid research, and hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health. The department was ranked #16 on the 2022-2023 U.S. News & World Report.

Job Summary

The job provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

The Education Coordinator assists the Program Manager in developing and maintaining the educational quality of the residency training program and ensuring compliance with ACGME accreditation standards and other regulatory requirements. This role functions as a liaison between the Program Manager, residents/ fellows/medical students, GME Office, participating sites, and other departments, and must be knowledgeable about patient care/operational activities at the various training sites in which their residents rotate.

The job provides professional support and solves straightforward problems for a broad range of academic activities. May develop and implement office procedures and policies and ensures compliance. This position coordinates all aspects of fellowship clinical training in Obstetrics and Gynecology. This position should serve as a mentor to the fellows and as a facilitator for all the fellowship program activities. This position should foster consistent interactions with the fellows throughout the year. This position should have the ability to interact collegially with faculty, staff, learners and outside contacts to carry out the mission of the educational programs assigned.

Responsibilities

• Participates in day-to-day operations of accredited education programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME).
• Supports the Education Administrator primarily with the Residency Program but also assists with other department programs, as needed.
• Organize and manage the application, selection, and placement process for residents, including screening applications and coordinating interviews.
• Adhere to all deadline submissions for ACGME, GME, and NRMP including but not limited to documentation deadlines and annual report submissions.
• Facilitate orientation sessions for new residents, providing them with all necessary information regarding residency policies, expectations, and resources.
• Coordinate logistics for residency-related events, such as seminars, workshops, and conferences, scheduling, and participant communication.
• Liaise between education leadership and residents, ensuring effective communication and addressing any issues that arise during residency.
• Evaluate the effectiveness of the residency program through surveys and feedback mechanisms, proposing improvements based on findings.
• Make decisions regarding the actual execution of projects.
• Ensure program policies and procedures are being adhered to.
• Serve as the liaison between the directors, program manager, faculty and the residents (both internal and external).
• Coordinate other educational activities, including but not limited to:
• Offsite activities
• Duty Hours
• Evaluations
• File Organization and Management
• Didactic Coordination & Correspondence
• Meeting Minutes for Housestaff, CCC, and PEC
• Resident Meal Calculations for GME
• Interview and Onboarding Coordination
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employee relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial recredentialing of trainees.
• Performs other related work as needed.
  

Education:

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor's degree in business, accounting or related field.
  
  

Experience:

• Administrative experience strongly preferred.
• Office related management experience strongly preferred.
• Experience working with an ACGME training program strongly preferred.
• Project management experience strongly preferred.
  
  

Preferred Competencies

• Familiarity with general business practices.
• Commitment to providing a high level of service and working in a team environment.
• High degree of professionalism.
• Attention to detail.
• Ability to handle confidential information with utmost discretion.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to handle multiple tasks simultaneously and under tight deadlines.
• Strong analytical and organizational skills.
• Strong communication skills.
• Excellent organizational and analytical skills.
• Attention to detail.
• Leadership experience.
• Coordination skills.
• Interpersonal skills.
• Knowledge of technology (Webinars, forums, email, conference calls).
• Demonstrated working knowledge of ACGME accreditation process and institutional requirements.
• Demonstrated working knowledge of graduate medical education programs.
  
  

Working Conditions

• Office environment.
• Ability to bend, crouch, or stoop.
• Ability to sit for up to 2 hours.
• Ability to use standard office equipment.
  
  

Application Documents

• Resume (required)
• Cover Letter (required)
  
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Education and Training

• Industries

  Higher Education

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