Education Coordinator

University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago’s Department of Neurology is seeking an Education Coordinator to manage administrative aspects of weekly Grand Rounds and medical student education programs.

Responsibilities include scheduling MS3/MS4 students, coordinating clerkships and international visitors, tracking evaluations, and ensuring CME compliance, with a focus on accuracy, organization, and timely delivery of educational activities.

Qualifications

• Minimum requirements include a college or university degree in related field.
• Minimum 2–5 years of work experience in a related job discipline.

Responsibilities

• Develop and manage MS3/MS4 student schedules, ensuring rotation requirements and capacity.
• Coordinate clerkship orientation, proctors the end-of-clerkship Shelf examination, and liaise with students, faculty and leadership.
• Track faculty evaluations and ensure deadlines are met.
• Identify and address administrative needs within medical student education programs and ensure regulatory compliance.
• Manage administrative aspects of Grand Rounds, including speaker scheduling and CME coordination.
• Provide administrative support for Residency Program activities and evaluations.

Skills

communication skills

organization

problem solving

independent worker

team player

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Databases

Job description

About The Department

Department
BSD NEU - Medical Education
About The Department
The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.
Job Summary
The Education Coordinator is responsible for all administrative aspects of the Department of Neurology’s weekly Grand Rounds and medical student education programs.
Responsibilities

• Works with the Clerkship Directors and other faculty leadership to develop and manage complex MS3 and MS4 student schedules, ensuring consistency with rotation requirements, prerequisites, student and section scheduling needs, rotation capacity, sequencing requirements, and other programmatic considerations.
• Coordinates and manages schedules and related administrative activities for MS3 and MS4 students, including visiting MS4 students and international medical students. Coordinates with Human Resources, Global Health, and Academic Affairs regarding institutional requirements, documentation, and administrative processes for international students and visitors. Coordinates clerkship orientation, proctors the end-of-clerkship Shelf examination, and serves as a primary administrative resource and liaison for students, faculty, and departmental leadership regarding medical student and visitor rotations.
• Tracks faculty completion of required evaluations for medical students, follows up on outstanding evaluations, and assists in ensuring that evaluation requirements and established grading deadlines are met.
• Identifies and addresses administrative and scheduling needs within the medical student education programs and ensures compliance with applicable departmental, institutional, educational, and regulatory requirements.
• Manages all administrative aspects of the Department of Neurology’s weekly Grand Rounds program, including development and maintenance of the speaker schedule, coordination and communication with invited speakers, travel arrangements and related logistics, collection of required documentation, and coordination with the Continuing Medical Education (CME) Office to ensure compliance with CME requirements.
• Provides administrative support for specific functions of the Neurology Residency Program, including schedule maintenance, tracking completion of faculty evaluations for residents, and assisting with designated program activities and administrative requirements.
• Serves as a key liaison among program leadership, faculty, trainees, students, University and Hospital personnel, and outside individuals and organizations. Works autonomously, demonstrates initiative, and independently identifies and addresses administrative needs, priorities, and potential issues. Exercises sound judgment in managing assigned activities and projects and takes appropriate action to ensure responsibilities are completed accurately and within established deadlines.
• Maintains a high level of organization, foresight, attention to detail, and communication in coordinating multiple educational programs, schedules, deadlines, and competing priorities.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Performs other related work as needed.

Education:

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Previous experience within an Academic Medical Center environment.
• Previous UME and/or GME experience.

Preferred Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to handle public contacts with courtesy, clarity, and diplomacy.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Excellent problem-solving skills.
• Ability to follow an issue through to resolution.
• Considerable skill in working both independently and as a team member.
• Proficiency with word processing applications and spreadsheets and databases.
• High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
• Independence in decision making and judgment, ability to work with minimal supervision and function both as a team member and be involved in program problem solving.

Application Documents:

• Resume (required)
• Cover Letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family
Healthcare & Medical Services

Role Impact
Individual Contributor

Scheduled Weekly Hours
37.5

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Salary

FLSA Status
Exempt

Pay Range
$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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