Education Coordination - Clinical Education - FT - Day

Stormont-Vail HealthCare, Inc.; Topeka (KS); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Stormont Vail Health in Topeka, KS seeks an Education Coordinator to support accredited continuing education and student clearance processes. You will coordinate activities, collaborate with clinicians and schools, and ensure compliance with accreditation criteria.

The role involves maintaining online portals, assisting with student affiliations and renewals, and training staff on processes. Strong clerical, drafting, and MS Office skills are essential in a healthcare setting.

Qualifications

• 2 years clerical support experience required.
• 2 years drafting and editing professional documents and correspondence required.
• 2 years healthcare continuing education experience preferred.
• 2 years experience in a healthcare setting preferred.
• Proficient in Microsoft Office recommended.

Responsibilities

• Act as resource to accredited activity coordinators to ensure proper procedures are followed.
• Assist in development and implementation of continuing education activities with stakeholders to ensure timely and high-quality programs.
• Identify educational needs of staff in adherence to organizational, state and national standards.
• Develop communications for internal and external announcements and advertisements.
• Navigate and maintain online portals for continuing education and student clinical experience software.
• Assist with student affiliation agreements and renewals, student documentation and other required steps to properly clear students for clinical rotations.
• Support portfolio of accredited continuing education activities designed for physicians, nurses, social workers, respiratory therapists, and other healthcare workers throughout the organization.
• Provide assistance to staff, physicians, schools, students and system leaders as needed and requested.
• Take initiative to trouble-shoot and resolve customer and stakeholder problems and concerns.
• Maintain effective communication of processes to all stakeholders including staff, physicians, schools, students and leadership.
• Deliver coordinator and school/student training on online portals and processes on a regular and ongoing basis.
• Identify and support staff development opportunities.
• Make recommendations and implement changes for the improvement of the various business processes related to student clearance/placement and accredited continuing education functions.
• Track and capture data related to the gap analysis and outcome reporting for accredited education activities.
• Incorporate regulatory and accreditation requirements into improvement projects.
• Acts as a backup timekeeper and payroll function for department.

Skills

Clerical experience

Drafting and editing documents

Healthcare continuing education

Education

High School Diploma / GED

Tools

Microsoft Office

Learning Management Systems

Database query tools

Job description

Position Status:Full timeShift:First Shift (Days - Less than 12 hours per shift) (United States of America)Hours per week:40Job InformationExemption Status: Non-ExemptA Brief OverviewWorks under the supervision of the Director of Talent Acquisition, Student Placement and Accredited Continuing Education, as part of the Continuing Professional Development Team to help drive accredited education compliance and student clearance processes; assists the Director and Managers as needed or requested in coordinating the administrative support functions of the Education Department. Acts as a change agent by suggesting new or innovative approaches based on evidence-based practices that result in improvements in quality outcomes.Education QualificationsHigh School Diploma / GED RequiredExperience Qualifications2 years Clerical support experience Required2 years Drafting and editing professional documents and correspondence Required2 years Healthcare continuing education experience Preferred2 years Experience in a healthcare setting PreferredSkills and AbilitiesComputer skills in Microsoft Office (Required proficiency)Learning management systems (Preferred proficiency)Database query tools (Preferred proficiency)What you will doAct as resource to accredited activity coordinators to ensure proper procedures are followed and required materials are submitted in compliance with state and national accreditation criteria and guidelines.Assist in development and implementation of continuing education activities, working closely with internal and external stakeholders to ensure timely and high-quality programs and content.Participate in efforts to identify educational needs of staff throughout the organization in adherence to organizational, state and national standards.Develop communications for internal and external announcements and advertisements as directed.Navigate and maintain online portals for continuing education and student clinical experience software.Assist with student affiliation agreements and renewals, student documentation and other required steps to properly clear students for clinical rotations in the hospital and clinics.Support portfolio of accredited continuing education activities designed for physicians, nurses, social workers, respiratory therapists, and other healthcare workers throughout the organization.Provide assistance to staff, physicians, schools, students and system leaders as needed and requested, responding promptly and professionally to all inquiries.Take initiative to trouble-shoot and resolve customer and stakeholder problems and concerns.Maintain effective communication of processes to all stakeholders including staff, physicians, schools, students and leadership.Deliver coordinator and school/student training on online portals and processes on a regular and ongoing basis.Identify and support staff development opportunities.Make recommendations and implement changes for the improvement of the various business processes related to student clearance/placement and accredited continuing education functions.Track and capture data related to the gap analysis and outcome reporting for accredited education activities.Incorporate regulatory and accreditation requirements into improvement projects.Acts as a backup timekeeper and payroll function for department.Travel Requirements10% Travel to and from offsite education and training events as required.Required for All JobsComplies with all policies, standards, mandatory training and requirements of Stormont Vail HealthPerforms other duties as assignedPatient Facing OptionsPosition is Not Patient FacingRemote Work GuidelinesWorkspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.Stable access to electricity and a minimum of 25mb upload and internet speed.Dedicate full attention to the job duties and communication with others during working hours.Adhere to break and attendance schedules agreed upon with supervisor.Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.Remote Work CapabilityHybridScopeNo Supervisory ResponsibilityNo Budget Responsibility No Budget ResponsibilityPhysical DemandsBalancing: Rarely less than 1 hourCarrying: Rarely less than 1 hourClimbing (Stairs): Rarely less than 1 hourCrouching: Rarely less than 1 hourDriving (Automatic): Rarely less than 1 hourEye/Hand/Foot Coordination: Occasionally 1-3 HoursGrasping (Fine Motor): Frequently 3-5 HoursGrasping (Gross Hand): Occasionally 1-3 HoursHandling: Frequently 3-5 HoursHearing: Frequently 3-5 HoursKneeling: Rarely less than 1 hourLifting: Rarely less than 1 hour up to 25 lbsReaching (Forward): Occasionally 1-3 Hours up to 25 lbsReaching (Overhead): Rarely less than 1 hour up to 25 lbsRepetitive Motions: Continuously greater than 5 hoursSitting: Continuously greater than 5 hoursStanding: Occasionally 1-3 HoursStooping: Rarely less than 1 hourTalking: Continuously greater than 5 hoursWalking: Occasionally 1-3 HoursWorking ConditionsNoise/Sounds: Occasionally 1-3 HoursStormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.