Education Administration Coordinator

Mayo Foundation for Medical Education and Research; Rochester, Northern (MN, KY); Hybrid; USD 33,000 - 47,000; Full time

Job summary

Mayo Clinic, a renowned medical institution, seeks an experienced administrative coordinator to support NPPA Fellowship programs across the enterprise. The role requires handling multiple responsibilities, data entry, and coordination of learning experiences, with focus on accreditation and reporting.

This position offers a blend of remote and on-site work, with the candidate living within a 100 mile driving distance to the Mayo Clinic campuses (Rochester, MN; Jacksonville, FL; Phoenix, AZ).

Qualifications

• High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate's degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1 year administrative assistant, business or education related experience.
• Some leadership experience is preferred. Work experience in academic medical education is preferred.
• Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service.
• Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements.

Responsibilities

• Coordinate assigned processes/programs (appointment, application, interview, scheduling, pre- and post-matriculation, orientation, committee support).
• Serve as a resource and interpreter of department policies and procedures to achieve work goals.
• Maintain learner/faculty data, prepare reports, and manage accreditation tracking and evaluations.

Skills

Verbal communication

Written communication

Confidentiality

Customer service

Microsoft Office

Education

High School diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Database

Phone system

Duplicating equipment

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic. Will be in charge of standard evaluations, evaluation completion tracking, outcomes and accreditation tracking, shared curriculum/content delivery, scheduling shared learning experiences, competency-based education support.

This position will be supporting Mayo Clinic School of Health Sciences NPPA Fellowship programs across the enterprise.

This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Jacksonville, FL, Phoenix, AZ or Rochester, MN Mayo Clinic campus.

**Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate's degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1 year administrative assistant, business or education related experience.

Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).

Exemption Status

Nonexempt

Compensation Detail

$23.89 - $34.47/ hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday-Friday 8 am-5 pm. Some education events may require attendance outside of the typical schedule.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.