Editorial Assistant, YUP

Yale University; New Haven (CT); Hybrid; USD 64,000 - 70,000; Full time

Job summary

Yale University in New Haven seeks an administrative support specialist to provide high-level editorial and office support to two editors, coordinating drafts, memos, budgets, and materials for internal meetings.

The role involves guiding authors through manuscript preparation, assisting with art prep, and maintaining records and spreadsheets. Requires a Bachelor’s degree and two years of related experience; hybrid work arrangement; background checks apply.

Qualifications

• Excellent oral and written communication with strong notetaking and proofreading abilities.
• Ability to maintain thorough records with minimal supervision.
• Proficiency with MS Office and Adobe Software.

Responsibilities

• Guide authors in manuscript revision and preparation for submission.
• Prepare and proofread jacket copy and marketing materials.
• Prepare and track memos, budgets, and other internal/external materials for editorial/marketing meetings.
• Maintain book files, reader logs, and cost sheets; assist with grant applications.

Skills

Notetaking

Proofreading

Organizational skills

Communication

Interpersonal skills

Diversity & inclusion

Microsoft Office

Adobe Software

Education

Bachelor’s degree in a related field

Tools

Microsoft Office

Adobe Software

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Provides high-level administrative and editorial support for two editors including soliciting peer reviews for proposals and manuscripts and endorsements for marketing and promotional purposes; drafting memos, budgets, and other materials for internal and external editorial and marketing meetings; working closely with authors to prepare manuscripts and accompanying materials for editing and production, and maintaining spreadsheets, files, and databases. Collaborates closely with editors to prioritize tasks and workflow. Participates in hiring and training of academic year and summer interns. May be asked to help represent the Press at academic conferences.

Required Skills And Abilities

• Excellent oral and written communication skills, including notetaking abilities and proofreading skills, as well as organizational skills, including the ability to maintain thorough and accurate records with minimal supervision.
• Excellent analytical and interpersonal skills, including the ability to interact with colleagues, faculty, authors, and publishing industry professionals with responsiveness, courtesy, tact, and discretion.
• Curiosity, proactivity, and engagement; demonstrated ability to anticipate and plan ahead to meet deadlines, seeking guidance as needed; to own and complete daily and seasonal tasks independently and efficiently; and to be accountable for completed work.
• Proficiency with Microsoft Office and Adobe Software.
• An understanding of the value of diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.

Preferred Skills And Abilities

• Experience in the publishing industry.
• Experience with title management software and systems.

Principal Responsibilities

• Guides authors in manuscript revision and preparation for submission.
• Guides authors in preparation of art for reproduction.
• Prepares contract abstracts.
• Prepares manuscripts for release to the manuscript editing department.
• Independently researches, selects, and contacts readers for manuscripts and maintain reader log. Process honorariums.
• Drafts memos for the Acquisitions Panel and the Publications Committee.
• Prepares Title Information Sheets and other marketing/sales materials.
• Prepares and proofreads jacket copy.
• Secures promotional blurbs when requested.
• Assists with preparation of grant applications.
• Prepares workshop logs for design/production.
• Assists in tracking project expenditures and maintaining cost sheets.
• Undertakes and/or oversees image permissions work as required.
• Prepares, edits, and proofreads correspondence; articulates complex and sensitive information in a convincing, coherent, and efficient way.
• Creates and maintains book files.
• Assists Publisher and/or Managing Editor as required.
• Organizes and coordinates mailing of complimentary copies of new books.
• Oversees student interns.
• Monitors receipt of proposals and manuscripts. Prepares rejection letters.
• Attends production, launch, and other regular in-house meetings.
• Attends occasional academic conferences and exhibits.
• May perform other duties as assigned.
• Required Education and Experience Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/19/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.