Editor, Conference Proceedings

AIP Publishing; New York (NY); Remote; USD 65,000 - 85,000; Full time

Job summary

An established industry player in scholarly publishing is seeking an Editor for Conference Proceedings to enhance the quality and visibility of academic content. This role involves overseeing editorial workflows, ensuring compliance with ethical standards, and collaborating with various stakeholders to maintain high-quality publications. Join a dynamic team that values creativity and collaboration while making a significant impact on the scientific community. If you have a passion for publishing and a keen eye for detail, this opportunity offers a flexible work environment and a chance to contribute to meaningful projects that advance scientific discovery.

Benefits

Generous paid time off

Flexible Work Schedule

Competitive medical, dental and vision benefits

Exceptional retirement benefits

Monthly remote stipend

Training and Tuition assistance

Employee Assistance Program

Qualifications

• 1-3 years of experience in editorial roles, preferably in academic or STM.
• Strong understanding of research integrity and publication ethics required.

Responsibilities

• Oversee editorial development and quality control of conference proceedings.
• Collaborate with authors and conference organizers to ensure high-quality content.

Skills

Communication Skills

Project Management

Attention to Detail

Analytical Skills

Education

Bachelor’s degree in Science

Bachelor’s degree in Publishing

Bachelor’s degree in Communications

Tools

Editorial Management Systems

Online Publishing Platforms

Plagiarism Detection Tools

Job description

Remote - NY, NJ, CT, MD, VA, PA, MA, RI or Washington, DC

AIP Publishing is a leading publisher of the physical sciences. Working with us means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing.

AIP Publishing helps brilliant work make a global impact. We’re building a living network of knowledge to spark thinking, connect people, and drive new ways forward — empowering a vibrant global community using science for good. We foster a collaborative, creative atmosphere and encourage a workplace culture that maximizes individual contributions.

The Editor, Conference Proceedings reporting to the Director, Publishing Development is a customer-centric professional directly responsible for overseeing the editorial development, quality control, and editorial workflow of conference proceedings.

If you have experience in scholarly publishing, strong editorial skills, and enjoy managing multiple projects while collaborating with key stakeholders, we’d love to hear from you!

How you’ll make an impact:

• Oversee the intake of proposals for publication, ensuring alignment with scope, peer review validation, and compliance with AIPP editorial guidelines.
• Collaborate with conference organizers and authors to maintain high-quality published content.
• Ensure conference proceedings are indexed correctly and meet scholarly communication standards.
• Identify opportunities to improve editorial workflows and enhance the visibility of conference content.
• Work with production teams to ensure timely publication and effective dissemination of proceedings.
• Establish and manage an editorial board by recruiting subject-matter experts to guide content development, review submissions, and ensure alignment with publication goals and standards.
• Conduct ethical checks for issues such as plagiarism, data manipulation, and conflicts of interest.
• Ensure submissions comply with ethical publishing standards and industry regulations.
• Develop and enforce ethical guidelines, including clear policies, reporting mechanisms, and investigation processes.
• Oversee case intake, investigations, and resolutions while ensuring confidentiality and continuous improvement of ethical practices.

What you're great at:

• Exceptional communication and interpersonal skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent attention to detail and analytical skills.

What we’re looking for:

• Bachelor’s degree in a relevant field (i.e. Science, Publishing, Communications), with a strong preference for a degree or background in the physical sciences required.
• 1 – 3 years of experience in acquisitions or editorial roles, preferably in academic or STM.
• Strong understanding of research integrity and publication ethics (e.g., COPE guidelines) required.
• Proficiency with editorial management systems and online publishing platforms.
• Knowledge of copyright, licensing agreements, and publishing contracts.
• Familiarity with scholarly indexing services and metadata standards (e.g., DOIs, CrossRef).
• Trained in tools for plagiarism detection and data integrity analysis.

Our excellent total rewards package includes:

• A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
• Generous paid time off and paid sick and safe leave
• Flexible Work Schedule
• Competitive medical, dental and vision benefits
• Exceptional retirement benefits
• Monthly remote stipend
• Training and Tuition assistance
• Employee Assistance Program

Salary Range:

$65,000 - $85,000

At AIPP, we offer competitive compensation based on the role, experience, and other relevant factors.

A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing’s mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, fair research communication and empowering researchers to accelerate global progress.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law.

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