ECT Coordinator/TMS Technician

University of California- Davis Health; Sacramento (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid holidays

Continuing education

Job summary

UC Davis Health's ECT Coordinator/TMS Technician role supports the Electroconvulsive Therapy and Transcranial Magnetic Stimulation programs. Working with physicians and staff, you will coordinate referrals, scheduling, and administrative tasks while providing hands-on TMS treatment per clinical protocols.

The position emphasizes accurate documentation, patient-centered care, and the ability to work in a fast-paced, multidisciplinary team environment within an academic health system.

Qualifications

• Basic Life Support (BLS) certification or equivalent.
• Completion of TMS machine training within 6 months of hire.
• High school diploma or equivalent.
• 1+ year healthcare experience, preferably in psychiatry.
• Experience administering Transcranial Magnetic Stimulation (TMS).
• Experience coordinating referrals, authorizations, and scheduling.
• Demonstrate basic computer skills and willingness to learn additional programs.
• Strong verbal and written communication to interact with hospital staff.

Responsibilities

• Provide hands-on TMS treatment and ECT program support.
• Coordinate referrals, authorizations, and patient scheduling.
• Maintain accurate documentation and ensure HIPAA compliance.
• Collaborate with physicians, nurses, and staff to ensure smooth treatment flow.

Skills

BLS Certification

TMS training

Healthcare experience

Scheduling coordination

HIPAA knowledge

Microsoft Office

Communication skills

Leadership

Time management

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Email systems

Job description

The ECT Coordinator/TMS Technician (Hospital Assistant II) supports the delivery of specialized psychiatric treatment services through the Electroconvulsive Therapy (ECT) and Transcranial Magnetic Stimulation (TMS) programs at UC Davis Health. This position coordinates the administrative and operational activities of the ECT program while providing hands‑on TMS treatment services in accordance with established clinical protocols and required training.

Working collaboratively with physicians, nursing staff, and other healthcare professionals, the ECT Coordinator/TMS Technician supports patient referrals, appointment scheduling, insurance authorizations, Epic work queues, and communication throughout the treatment process. The position applies prior TMS administration experience while completing required equipment‑specific training and maintaining established patient safety and treatment standards.

As an important member of the psychiatric care team, the ECT Coordinator/TMS Technician helps patients navigate their treatment experience, maintains accurate documentation, and supports continuity of care. The role requires strong technical, organizational, communication skills, attention to detail, and a commitment to compassionate, patient‑centered care.

Apply By Date

October 25, 2026, at 11:59 PM

Minimum Qualifications

For full consideration, applicants are encouraged to upload a license and/or certification if required for the position.

• American Heart Association (AHA) or American Red Cross Basic Life Support (BLS) or UC Davis Health CPR Certification
• Completion of training certificates for current Transcranial Magnetic Stimulation (TMS) machines within 6 months of hire
• High school diploma, GED, or equivalent experience/training
• 1+ year of experience in a healthcare setting, particularly with psychiatric treatments
• Experience administering Transcranial Magnetic Stimulation (TMS)
• Experience with coordinating referrals, authorizations, and scheduling patients
• Must perform all responsibilities as required and assigned by department leadership
• Demonstrate basic computer skills and the ability/willingness to learn additional computer programs and systems (i.e., email, Excel, Word, MS. Office, etc.)
• Advanced judgment skills
• Verbal and written communication skills to effectively communicate with hospital staff in a clear, concise, professional manner
• Skill in organizing written material
• Knowledge of appropriate information required for patient and supply record‑keeping
• Skills and ability to work in stressful situations
• Tact and diplomacy skills
• Ability to provide and accept guidance and criticism
• Leadership skills
• Knowledge and skill in the use of email, Excel, Word and ability/ willingness to learn additional computer programs and systems
• Must see well enough to observe patient reactions and read relevant monitors, relevant device settings, and relevant written information such as the patient's medical record
• Ability to work well in a fast‑paced, multidisciplinary healthcare environment
• Excellent organizational and time‑management skills
• Ability to handle confidential information with integrity and adhere to HIPAA guidelines
• Ability to work under pressure, maintain professionalism, and handle difficult or stressful situations
• Must be detail‑oriented, able to prioritize tasks, and meet deadlines
• Knowledge of authorizations and referral process

Preferred Qualifications

• Experience in Outpatient Psychiatry or Behavioral Health Clinic
• Experience in data collection, organization, and reporting
• Experience in coordination of benefits and authorizations

Key Responsibilities

• 50% - Patient Care Duties
• 50% - Administrative Duties

Department Overview

The Adult and Pediatric Behavioral Health Center at UC Davis Health is dedicated to advancing mental and behavioral healthcare through compassionate, patient‑centered services, professional education, and innovative psychiatric research. Serving a diverse population of children, adolescents, and adults, the Center supports individuals and families experiencing a wide range of mental health and behavioral health needs.

As part of an academic health system, the Center brings together healthcare professionals, educators, and researchers to support high‑quality patient care, provide comprehensive training opportunities for residents and fellows, and contribute to nationally funded research aimed at improving mental health treatment and outcomes.

Position Information

• Salary or Pay Range: $27.93 - $34.74
• Salary Frequency: Hourly
• Salary Grade: 280
• UC Job Title: HOSP BLANK AST 2
• UC Job Code: 009252
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full‑time
• Shift (Work Schedule): Monday‑Friday (8 hours)
• Location: Cannery Business Park, Sacramento, CA
• Union Representation: EX-Patient Care Technical
• Benefits Eligible: Yes
• This position is 100% on‑site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility by visiting the UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High-quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees, including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well‑being resources and programming to support thriving in all aspects of employees' lives
• On‑site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Continuous 6 to 8+ Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Continuous 6 to 8+ Hours
• Squatting/Kneeling - Occasional, up to 3 Hours
• Twisting - Continuous 6 to 8+ Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional, up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Loud noise levels - Frequent 3 to 6 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

• UC Davis is a smoke- and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Must be willing to work variable days (including weekends), hours, and locations as required to meet business needs of the practice. References reflect an overall meet or exceeds.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position.

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance, and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere #CA-ZM #LI-DNP

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks