EcoSchool Data Manager

SEEDS Ecology & Education Centers; Traverse City (MI); Hybrid; USD 29,000 - 36,000; Part time

Benefits offered by this job

Generous paid time off

Vibrant work culture

Flexible & hybrid work environments

Retirement planning & company match

Job summary

SEEDS Ecology & Education Centers seeks an EcoSchool Data Manager to oversee data collection and reporting across multiple programs. The role is part-time (15–20 hours weekly) with a hybrid schedule requiring at least one in-office day and travel to program locations in the Fall.

The position emphasizes documentation, accuracy, and coordination of data systems (GEMS, EZReport, Brightwheel, MiRegistry) to support reporting deadlines and program outcomes.

Qualifications

• Demonstrated experience with high‑quality data hygiene practices and an ability to coach others in the same.
• Familiarity with Microsoft, including Excel, and with the full Google Suite, including Drive.
• Experience working with Salesforce and other systems mentioned above preferred.
• Ability to interpret and assess data to ensure it meets criteria
• Interest in continuous improvement for data collection procedures

Responsibilities

• Own the Grant Electronic Monitoring System (GEMS) documentation collection and submission process.
• Coordinate the Youth Program Quality self‑assessment process and procedures, including coordinating and performing in‑person observations.
• Monitor program use of EZReport attendance and activity submissions, helping ensure all deadlines are met.
• Act as the “local expert” for other systems EcoSchool uses for reporting and compliance, such as Brightwheel, EZReports, MiRegistry, and others as assigned.
• Support program staff in the administration of staff, student, and family surveys.
• Collaborate with the EcoSchool Program Director in improving data management practices and reducing admin load on staff.
• Other duties, as assigned, and Special projects as approved by supervisor

Skills

Highly organized

Detail oriented

Independent worker

Strong communication

Tools

Excel

Google Suite

Salesforce

MiRegistry

Job description

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At SEEDS we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Generous paid time off

Vibrant work culture

Flexible & hybrid work environments

Retirement planning & company match

Position:EcoSchool Data Manager

Location: Traverse City, MI

Job Id:401

# of Openings:1

The vibrant staff of SEEDS Ecology & Education Centers provides the energy that drives our mission to implement local solutions to global issues at the intersection of ecology, education, and design! Our team members make a difference every day, whether teaching a classroom of elementary students about recycling, supporting local farmers' markets, leading a crew of local youth to build a boardwalk, or quantifying data to help a city reach resiliency goals.

SEEDS Ecology & Education Centers is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to religion, race, color, national origin, age, sex, height, weight, disability, familial status, or marital status, sexual orientation, gender identity, military or veteran status, or any other basis protected by local, state, or federal law.

EcoSchool Data Manager

Part-time: 15-20 hours per week with seasonal swells around reporting and project deadlines. The schedule is flexible and should allow for at least one in-office day, as well as visits to each of our program locations in the Fall.

Location: Hybrid

Compensation: starting at $21.36/hour

Summary

This role supports the ongoing compliance and administrative needs of SEEDS EcoSchool programs, with a specific emphasis on organizational activity and output/outcomes data across several platforms.

• Own the Grant Electronic Monitoring System (GEMS) documentation collection and submission process. This includes managing documentation for all sites and following up with appropriate staff when items are needed.
• Coordinate the Youth Program Quality self-assessment process and procedures, including coordinating and performing in-person observations, as well as leading required post-observation discussions and reporting.
• Monitor program use of EZReport attendance and activity submissions, helping ensure all deadlines are met.
• Act as the “local expert” for other systems EcoSchool uses for reporting and compliance, such as Brightwheel, EZReports, MiRegistry, and others as assigned, assisting staff with use and troubleshooting.
• Support program staff in the administration of staff, student, and family surveys.
• Collaborate with the EcoSchool Program Director in improving the efficiency and effectiveness of our data management practices with a bias for minimizing the administrative load on program staff.
• Other duties, as assigned, and Special projects as approved by supervisor

Qualifications

• Demonstrable experience with high-quality data hygiene practices and an ability to coach others in the same.
• Familiarity with Microsoft, including Excel, and with the full Google Suite, including Drive.
• Experience working with Salesforce and other systems mentioned above preferred.
• Ability to interpret and assess data to ensure it meets criteria
• Interest in continuous improvement for data collection procedures
• Operational knowledge of out-of-school time and summer learning programs preferred

Required Skills

• Ability to work independently as well as within a semi-remote team
• Ability to quickly learn and navigate new databases and digital interfaces.
• Highly organized and detail-oriented
• Ability to work independently with minimal supervision
• Strong and clear communication via phone, email, and in-person meetings

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At SEEDS, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

SEEDS Ecology & Education Centers is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to religion, race, color, national origin, age, sex, height, weight, disability, familial status, or marital status, sexual orientation, gender identity, military or veteran status, or any other basis protected by local, state, or federal law.