Eau Claire Animal Hospital - Lead Customer Service Representative

Eau Claire Animal Hospital; Eau Claire (WI); On-site; USD 42,000 - 63,000; Full time

Job summary

Eau Claire Animal Hospital is seeking a Customer Service Representative Lead to actively recruit new clients, promote services, and manage the CSR team. The role focuses on scheduling, triage, and ensuring smooth client and pet flow through the hospital to support the veterinary team.

The Lead will train CSRs, screen and triage cases, and coordinate care with the veterinary staff. Flexibility for evenings and weekends is required, with a focus on excellent customer relations and accurate record

Qualifications

• High School Diploma or GED required.
• 3+ years in a lead role in retail sales or customer service.
• Experience in veterinary or medical facility preferred.

Responsibilities

• Lead duties by providing guidance and expertise on daily activities for the CSRs and monitor execution to ensure service standards are met.
• Assist incoming clients and document patient history and service data in the practice management software.
• Answer complex questions from clients, triage needs, and refer patients to veterinary staff as needed.
• Schedule client appointments and follow-up exams with veterinarians to ensure optimal scheduling.
• Provide instructions to outgoing clients, dispense prescriptions as instructed, and sell retail products.

Skills

Customer service principles

Medical terminology

Communication skills

Interpersonal skills

Conflict resolution

Multitasking

Microsoft Office Suite

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

POSITION SUMMARY:

The Customer Service Representative Lead (CSR) actively recruits new
clients and promotes hospital services. They schedule client visits and drives the flow of clients
and pets through the hospital to aid the productivity of the veterinary medical team. Ensures
good communication with the clients, and coordinates the care of the pets, influencing clients to
return and refer their friends and families. This position acts as a Lead and provides guidance and
training to the CSRs at the hospital.

WHAT YOU’LL DO (Essential Functions):

• Foster a culture built on our values: Respect, Learning, Do the Right Thing, WOW Service,
  and Fun
• Perform Lead duties by providing guidance and expertise on daily activities for the CSRs.
  Assign duties and monitor execution to ensure service standards are met. Provide insights
  to the Hospital Administrator regarding the skill level and performance of the CSR team.
  Responsible for providing training to new CSRs and existing staff including how to
  effectively screen and triage cases and follow scheduling protocols. Ensure quality and
  standards of care are adhered to
• Assist incoming clients. Document and enter the pet’s history, service data, and other
  pertinent information within the practice management software
• Answer complex questions from clients on the phone and in person, acting as an initial
  triage to determine patient’s service needs. Refer the patient to the appropriate veterinary
  staff as needed
• Schedule client appointments and follow-up exams. Work with Veterinarian(s) and
  veterinary staff as needed to ensure optimal scheduling
• Assist outgoing clients by providing all necessary instructions, information, and invoices
  Dispense prescription items per the Veterinarian’s instructions and sell retail products
• Responsible for cash management including accepting payments for products and
  services provided. Perform daily reconciliation of the cash drawer
• Respond to customer complaints in a professional, courteous manner and acts to
  satisfactorily resolve the problem
• Assist the hospital leadership with administrative duties as needed, including but not
  limited to providing data and creating reports
• Support a practice environment that promotes collaboration and teamwork and ensure the
  delivery of quality, compassionate, effective, and efficient health care to pets
• Comply with all practice policies, quality assurance guidelines, and minimum standards of
  care
• Perform other duties and projects as requested

WHAT WE’RE LOOKING FOR (Essential Qualifications):

Education:

• High School Diploma or GED required

Experience:

• 3+ years in a lead role in retail sales or customer service required
• Experience in veterinary or medical facility preferred

Knowledge, Skills and Ability:

• Strong knowledge of effective customer service principles
• Strong knowledge of medical terminology
• Advanced proficiency with Microsoft Office Suite
• Advanced written, verbal, and active listening communication skills
• Excellent customer relations and interpersonal skills
• Effective conflict resolution skills with experience in defusing stressful situations
• Prioritize work and handle a variety of tasks simultaneously, with frequent interruptions
• Effectively and quickly respond to requests in a proactive manner
• Excellent attention to detail and high level of accuracy

PHYSICAL DEMANDS:

While performing the duties of this job, the team member is regularly required to talk and hear.
The team member must frequently use a computer for long periods of time. Specific vision
abilities are required to do this job including close vision. This position requires walking and/or
standing for long periods of time, bending, reaching, grasping, and repetitive motions. Must be
able to lift up to 30 lbs. unassisted, 50 lbs. with assistance. Working environment may be stressful
with aggressive, frightened, abused or injured animals that may bite or scratch. Must be able to
work flexible hours including evenings and weekends.

SUPERVISORY RESPONSIBILITIES:

Supervisory responsibility, along with the Hospital Administrator, for Customer Service
Representatives

ABOUT EAU CLAIRE ANIMAL HOSPITAL

We believe exceptional veterinary care starts with exceptional people.

We partner with hospitals across the country to preserve what makes each practice special - its people, culture, and connection to community - while providing the operational supportand resourcesthat allow teams to thrive.

As we grow, wearecommitted to creating an environment where team members feel respected, supported, and empowered to deliver outstanding care.

Our Values

• Respect

• Learning

• Do theRightThing

• WowService

• Fun

Equal Employment Opportunity

Lakefield Veterinary Group is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants.