Early Learning Administrative Coordinator

Harrisburg School District; Harrisburg (Dauphin County); On-site; USD 32,000 - 52,000; Full time

Job summary

Harrisburg School District is seeking an Administrative Support Specialist for the Office of Early Learning. This role provides administrative support to ensure smooth operation and delivery of educational services to staff and students, and maintains safety through observation, prevention and resolution of conflicts.

Responsibilities include managing communications and calendars, processing Pre-K Counts enrollments, handling records in PELICAN and Teams, assisting families with eligibility and

Responsibilities

• Administers professional communications, screens calls, responds to emails, processes mail, greets visitors, and maintains the supervisor's calendar.
• Processes Pre-K Counts enrollment, including applications, eligibility, and records in PELICAN and Teams.
• Serves as primary contact for families on program policies, eligibility, resources, and transportation coordination.
• Collects and analyzes data for early learning reports and maintains filing systems for sensitive information.
• Handles procurement via requisitions, POs, invoices, reimbursements, and equipment stocking.
• Supports meetings and events with scheduling, agenda collection, notes, and flyers.
• Maintains safety through patrol, de-escalation of conflicts, and adherence to school policies and IEP/504 plans.
• Provides security support for events as assigned; maintains safety records and crisis protocol certifications.
• Tracks attendance, coordinates attendance meetings, and issues attendance letters; participates in family engagement events.

Job description

Harrisburg School District is seeking an Administrative Support Specialist for the Office of Early Learning. This role provides administrative support to ensure smooth operation and delivery of educational services to staff and students, and maintains safety through observation, prevention and resolution of conflicts.

Responsibilities include managing communications and calendars, processing Pre-K Counts enrollments, handling records in PELICAN and Teams, assisting families with eligibility and