Early Childhood Education Services Coordinator, DCP - 26209

NYC Public Schools; New York (NY); On-site; USD 72,000 - 82,000; Full time

Job summary

NYC Public Schools is seeking an Early Childhood Education Services Coordinator in the Division of Contracts and Purchasing. You will manage Bridge Loan processes, coordinate documentation, review contracts, and engage with DECE, legal, and oversight agencies to ensure timely approvals.

The role requires strong coordination, data management, and communication skills to support EarlyLearn, 3K, and Pre-K programs while maintaining detailed tracking across multiple systems.

Qualifications

• Bachelor's degree and two years of community work experience.
• High school diploma and six years of community work experience.
• Equivalent combination with at least one year of experience as described above.

Responsibilities

• Coordinates with community-based providers to support administration and monitoring of the Early Childhood Services Bridge Loan program.
• Assists with coordination, review, preparation, and communication of responses to inquiries from stakeholders.
• Performs background checks including PASSPort Questionnaires and Equal Opportunity data review.
• Reviews contract packages for registration with NYC Comptroller’s Office and Panel for Education Policy approval.
• Evaluates and monitors capacity of community-based organizations to provide Early Childhood Education and related Family Engagement services.
• Prepares reports and tracks workflow information across DCP authorization systems.
• Plans, coordinates, and monitors submission and internal approval of documentation from providers.
• Maintains information using DCP tracking systems to support coordination and evaluation.
• Develops collaborative relationships with internal divisions and external stakeholders.

Skills

Project coordination

Data management

Communication

Organizational skills

Team collaboration

Education

Bachelor's degree

High school diploma

Tools

FAMIS

COGNOS

CTS

CPS

Job description

Position Summary

The New York City Public Schools (NYCPS) is the largest school system in the nation, with nearly 1 million students, 135,000 employees, including more than 75,000 teachers and an annual budget of $39B.

The Early Childhood Education Services Coordinator in the Division of Contracts and Purchasing (DCP) will join a team that plays a critical role in supporting the City’s Birth-To-Five System, which includes programs that provide EarlyLearn, 3K, Pre-K services. The Early Childhood Education Services Coordinator will work with community-based service providers on the submission, review, and internal approval of contract documentation for services related to Early Childhood Education, including family engagement, professional development and direct student services.

The Early Childhood Education Services Coordinator will also assist in the management of the Bridge Loan program, which provides interim financing to community-based service providers of Early Childhood Education services by coordinating and monitoring program-related activities, reviewing supporting documentation, preparing program summaries, and supporting the planning and implementation of effective program oversight.

The Early Childhood Education Services Coordinator will evaluate documents and collaborate with the Division of Early Childhood Education (DECE), Office of Legal Services, Division of Financial Operations, Mayor’s Office of Contract Services, NYC Comptroller’s Office, and other internal and external stakeholders. Performs related work.

Reports to: Associate Director, Early Childhood Procurement

Direct Reports: N/A

Key Relationships: Community-based Early Childhood Education and services providers, Division of Early Childhood Education (DECE), NYC Comptroller’s Office, Mayor’s Office of Contract Services (MOCS), HHS Accelerator, and other internal and external stakeholders.

Responsibilities

• Coordinates with community-based providers to support the administration and monitoring of the Early Childhood Services Bridge Loan program, facilitating interim financing and managing ongoing communication between service providers and municipal oversight agencies.
• Assists with the coordination, review, preparation, and communication of responses, including providing data to inquiries received from internal and external stakeholders regarding community-based service providers, including the collection and organization of required documentation and data.
• Performs appropriate background checks, including review of PASSPort Questionnaires and Office of Equal Opportunity data in accordance with established policies and procedures.
• Reviews contract packages for registration with NYC Comptroller’s Office and for Panel for Education Policy approval.
• Works collaboratively with DECE staff to evaluate and monitor the capacity of community-based organizations to provide Early Childhood Education and related Family Engagement support services.
• Prepares reports and communicates workflow information to appropriate parties and tracks such information with several DCP authorization and tracking systems.
• Plans, coordinates, and monitors activities related to the submission, review, and internal approval of documentation from community-based providers delivering Early Childhood Education services, including EarlyLearn, 3K, and Pre-K programs.
• Maintains and tracks information using Division of Contracts and Purchasing authorization and tracking systems to support coordination, monitoring, and evaluation activities.
• Develops and maintains collaborative working relationships with internal divisions and external stakeholders to support the effective planning, coordination, and monitoring of community-based Early Childhood Education programs.

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above.

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of the experience described in "1" above.

Preferred

• Strong ability to plan, coordinate, and monitor activities involving community-based Early Childhood Education service providers.
• Experience reviewing and evaluating documentation related to community programs, including contract materials, provider submissions, and background review materials.
• Demonstrated ability to collect, organize and track data and reports using internal authorization and tracking systems.
• Excellent writing, presentation, and verbal skills, with the ability to communicate clearly with community-based organizations, municipal oversight agencies, and internal stakeholders.
• Experience working in a team environment, strong organizational skills and attention to detail and adherence to deadlines and the ability to multitask.
• Familiarity with NYCPS-specific enterprise systems such as FAMIS, COGNOS, CTS, and CPS.
• Proven ability to work collaboratively across divisions, including coordination with program offices, legal, financial, and other relevant entities.
• Ability to exercise independent judgment and initiative in coordinating complex activities within established policies and procedures.
• Experience supporting program monitoring, evaluation, and internal review processes related to community-based services.

Salary: $72,114 - $82,000

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required *

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.