EA Clerical - Black Hawk - 0.2 FTE - 26-27 SY

Madison Metropolitan School District; Madison (WI); On-site; USD 29,000 - 41,000; Full time

Job summary

Madison Metropolitan School District invites applications for a Middle School Operations role at Black Hawk Middle. The position focuses on clerical support, attendance tracking, and daily school operations.

Starting compensation is $25.47 per hour, non-exempt. The district emphasizes a welcoming, anti-racist culture and a commitment to diverse staff, with opportunities for professional growth and a comprehensive benefits package.

Qualifications

• Two years of office experience in an administrative setting.
• Experience with Microsoft Office products and data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Experience working in a school or educational environment is a plus.

Responsibilities

• Provide clerical support to departments and the main office.
• Manage attendance and update Infinite Campus to reflect absences.
• Greet visitors and monitor security cameras.
• Monitor student behavior and supervise during lunch, hallways, and activities.
• Maintain records, data, and related supplies.
• Perform other related duties as assigned.

Skills

Office administration

Data entry

Confidentiality

Teamwork

Education

Associate’s Degree or 48 college credits

Tools

Oasys

Infinite Campus

Microsoft Word

Excel

Google Docs

Job description

Middle School Operations

Black Hawk Middle

Starting Compensation: $25.47

Employment Type: Non-Exempt

MMSD is seeking highly motivated and energetic applicants. Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.

Why You Should Work with MMSD!

The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision – to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.

In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.

Becoming a Model School District

The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision – to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.

Our strategy is captured in our strategic framework , and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.

About Our District

The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

Purpose of the Position

Assist in preparation of instructional materials under a teacher's direction; provide clerical support (e.g., typing, data entry, record keeping) to departments and main office.

Essential Duties And Responsibilities

• Assist in preparation of instructional materials under a teacher's direction; provide clerical support to departments (typing, data entry, record keeping) and main office.
• Responsible for the Safe Arrival messages and updating Infinite Campus to reflect absences.
• Greet and respond to visitors, monitoring security cameras.
• Monitor student behavior and/or supervise including test taking observation, lunch supervision, hallway/playground, off-campus or gym activity.
• Maintain records and/or collect data.
• Maintain, set up, clean, sort supplies, equipment or the student physical environment.
• Other related duties as assigned

Knowledge, Skills, and Abilities Required to Perform Essential Job Functions

• Ability to maintain confidentiality with student and private information
• Ability to work independently.
• Ability to communicate effectively with diverse students and staff orally and in writing
• Ability to follow written and/or oral directions and communicate clearly.
• Ability to empathize with children and remain composed and patient with difficult behavior.
• Ability to implement behavior management programs under supervision.
• Ability to maintain student confidentiality
• Ability to problem-solve effectively and efficiently
• Basic computer knowledge
• Knowledge of and ability to use various software applications. (i.e. Word, Munis, Infinite Campus)
• Positive social skills and ability to effectively communicate with both students and adults (staff and families)
• Organizational skills and task oriented

Minimum Qualifications

• Experience in an office environment
• Minimum of at least two years experience in an office setting, preferably a school setting
• Experience with Microsoft products, Word, Excel, and Google Docs
• Experience managing social media posts and website updates
• Experience supervising students in an educational atmosphere
• Experience with Microsoft Office
• Experience working in a team environment
• Experience with school age children
• Experience with Oasys software
• Experience with Infinite Campus and ad-hoc reporting
• Respectful phone etiquette
• Skills tests for keyboarding skills will be used to consider candidates
• Candidates have an Associate’s Degree or 48 academic credits beyond high school or pass assessment taken onsite in lieu of college credits

Preferred Qualifications

• Candidates have an Associate’s Degree or 48 academic credits beyond high school
• Fluency in Spanish and English
• CPR Certification
• First aid training

Working Conditions

• Work may require travel to different locations within the district and to off-site meetings.
• Position may require working evenings, nights, and some weekends.
• Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process
• School-based positions are required to be in-person unless otherwise directed by the building principal.

Physical Requirements

Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.

Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.

Disclaimer

This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor.

The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.