EA, CEO

LVMH; San Francisco (CA); Hybrid; USD 90,000 - 135,000; Full time

Benefits offered by this job

Health benefits including medical, and

401(k) with company match

Paid time off and professional growth

Job summary

Benefit Cosmetics is seeking an Executive Assistant to provide high‑level administrative and operational support to the CEO, with possible backing for other Benefit executives as needs arise.

The role prioritizes strategic readiness, information flow, and confidential handling, coordinating across global teams and time zones to keep leadership focused on priorities.

Qualifications

• Bachelor's degree or equivalent with 3–5 years of progressive admin or executive support experience.
• Experience supporting multiple senior executives in a fast-paced, global organization; C‑suite experience preferred.
• Advanced proficiency with Microsoft 365 apps (Outlook, Word, PowerPoint, Excel, Teams) and video conferencing.

Responsibilities

• Manage complex calendars for the CEO and coordinate internal/external meetings across global time zones.
• Plan and support leadership meetings, briefings, interviews, off-sites, all-hands and team events.
• Prepare agendas, materials, notes and track decisions and action items to completion.

Skills

Microsoft 365

Calendar management

Executive support

Travel coordination

Confidentiality

Education

Bachelor's degree

Tools

Microsoft 365 Suite

Job description

The Executive Assistant provides high-level administrative and operational support to the CEO of Benefit Cosmetics, with the potential to support additional Benefit executives as business needs evolve . The role manages complex calendars, leadership and external meetings, international travel, communications, priorities, and confidential matters.

The Executive Assistant enables the CEO to remain organized, prepared, and focused on strategic priorities by facilitating timely information flow, anticipating needs, coordinating across global teams and time zones, and tracking commitments through completion. Success requires sound judgment, exceptional discretion, adaptability, and the ability to balance competing priorities in a fast-paced, global environment.

Job responsibilities

What You'll Do:

• Manage complex, frequently changing calendars for the Chief Executive Officer by coordinating internal and external meetings across multiple global time zones and proactively resolving conflicts.
• Plan and support leadership meetings, business reviews, briefings, interviews, off-sites, all-hands meetings, and team events.
• Prepare agendas, distribute materials, capture meeting notes, and track decisions, commitments, and action items through completion.
• Ensure the CEO is fully prepared for meetings, presentations, travel, and key business discussions by coordinating briefing materials and anticipating information needs.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and visa requirements, as needed.
• Process expense reports, coordinate invoice approvals, and support contract execution and renewals while maintaining accurate and timely records.
• Create, edit, and format high-quality, on-brand reports, presentations, correspondence, and other materials for executive and leadership audiences.
• Maintain annual and recurring calendars, governance meetings, deliverables, and deadlines across Benefit Cosmetics and Fresh Beauty.
• Serve as a liaison among the executives, Benefit Cosmetics and Fresh Beauty leaders, LVMH stakeholders, employees, and external partners, ensuring responsive and professional communication.
• Partner closely with executive assistants and senior leaders across both Maisons and LVMH to coordinate schedules, priorities, and cross-functional activities.
• Handle sensitive People, organizational, and financial information with the highest degree of confidentiality, judgment, and professionalism.
• Provide logistical and technical support for in-person and virtual meetings, including room scheduling, visitor registration, catering, registration support, and meeting technology.
• Welcome visitors and support additional executive or project needs as business priorities evolve.

Profile

Qualifications:

• Bachelor's degree and 3-5 years of progressive administrative or executive support experience; equivalent experience may be considered.
• Experience directly supporting multiple senior executives in a fast-paced, global organization; experience supporting C-Suite is preferred.
• Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and video conferencing platforms.
• Demonstrated ability to create polished presentations, reports, tables, and executive communications with a high level of accuracy and attention to detail.
• Experience coordinating complex domestic and international travel, meetings across time zones, and confidential executive workflows.

Additional information

Schedule:

• Hybrid - requires onsite presence 3x per week at Benefit HQ

The target salary range for this position in Californiais$90,000 - $135,000 annually. The actual salary offered is based on market location and will depend on a variety of factors, which may include, as applicable, years of relevant experience; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. This position is eligible to earn an annual bonus. This position is also eligible for the following benefits, including but not limited to: comprehensive health, dental and vision plans; a 401(k) plan with employer matching, various paid time off programs; employee discounts/perks; life insurance; disability insurance; flexible spending accounts.

Benefit Cosmetics was founded in 1976 by twins Jean & Jane Ford in San Francisco in a quest to shake up the status quo and redefine beauty as whatever makes you feel good.
Since then, Benefit has served up innovative, uncomplicated beauty products & services...always with a fun, creative twist. Our iconic product packaging, whimsical names, and the irreverent spirit behind everything we do are an invitation to embrace the joy in beauty.
As the first brand to bring brow waxing out of the backroom and into the window of our boutiques, we made brows our obsession and eventually became the #1 brow brand worldwide*.
The relentlessly innovative, never-say-never spirit of our founders is why today, Benefit has reached prestige powerhouse status, operating in 50+ countries with 3,200+ locations worldwide and growing. So, whether you want a beauty solution you can trust or just need a good laugh, Benefit has your brows AND your back.
*Based on estimated total global prestige brow product retail sales January - December 2023

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