E-resources Accounting Specialist

University of Georgia; Athens (GA); On-site; USD 35,031 - 45,540; Full time

Job summary

University of Georgia in Athens is seeking an E-resources Accounting Specialist to manage electronic resources, maintain access, and support budget tracking and reporting. The role reports to the Libraries-Acquisitions Serials department and interacts with library finance teams.

Requires a high school diploma with 2 years of related experience and strong Excel skills. This is a full-time, benefits-eligible position with standard weekday hours.

Qualifications

• High school diploma or equivalent and 2 years of related experience.
• Proficiency in Microsoft Excel and basic financial workflows.

Responsibilities

• Administers and maintains licensed and open access e-resources; tracks access and generates reports for decision-making.
• Maintains budget tracking data and reconciles against UGA financial reporting tools; liaises with finance units.
• Ensures timely action and tracking of payment processes; communicates with vendors and internal stakeholders.
• Contributes to data visualization and reporting; maintains organizational knowledge and supports student workers.

Skills

Excel proficiency

Financial analysis

Data management

Communication

Education

High school diploma or equivalent

Job description

E-resources Accounting Specialist

Working Title: E-resources Accounting Specialist

Department: Libraries-Acquisitions Serials

Location of Vacancy: Athens Area

Work Schedule: M-F; 8am-5pm

Salary: $35,031-$45,540 commensurate with experience

Retirement Plan: TRS

Employment Type: Employee

Full/Part time: Full Time

Benefits Eligibility: Benefits Eligible

Proposed Starting Date: 08/31/2026

Posting Date: 07/23/2026

Posting Type: External

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university libs.uga.edu. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the UGA Libraries

The UGA Libraries advance the University of Georgia's mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University's strategic priority to serve the people of Georgia and beyond, and upholding the University's commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia's history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia's statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

College/Unit/Department website

libs.uga.edu

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Position Summary

The E-resources Accounting Specialist assists with the acquisition, administration, and maintenance of the Libraries' electronic and continuing resources, the continuity of access and discoverability of the Libraries' licensed and open access resources, as well as invoice processing, maintenance of statistics, account reconciliation, and works with various platforms to track financial data that informs collection management decisions. This position is a member of the Collections department, reporting to the Assistant Director of Collections for Acquisitions and Licensing and working at the direction of the Library Collections Professional and the Electronic and Continuing Resources Librarian.

Knowledge, Skills, Abilities and/or Competencies

• Understanding of basic financial analysis and accounting practices, including forecasting, modeling, invoice processing, and payment workflows
• Proficiency in Microsoft Excel, including formulas, pivot tables, conditional formatting, and troubleshooting
• Knowledge of MS Office applications, especially Outlook, Word, Excel, and Adobe Acrobat
• Advanced organizational and prioritization skills
• Ability to perform clerical tasks accurately with close attention to detail and timeliness
• Effective oral and written communication skills
• Ability to troubleshoot clerical and workflow-related problems effectively
• Ability to establish and maintain productive working relationships, working both collaboratively and independently to accomplish goals
• Working knowledge of library service platforms, e-resource access and discovery systems, and related technical services tools
• Familiarity with electronic resource management issues and trends in acquisitions and collections
• Ability to extract, manipulate, and visualize data for reporting purposes
• Strong analytical and creative problem-solving skills
• Flexibility and adaptability to changing organizational priorities
• Initiative in formulating creative solutions to workflow challenges

Duties/Responsibilities

• Administers and maintains licensed and open access e-resources by:
  • Assisting with setting up and maintaining access to e-resources across various library systems
  • Helping track and update records related to e-resource access and long-term availability
  • Testing and reporting issues with e-resource access in public-facing library tools
  • Maintaining login credentials and accounts for e-resource platforms and vendor systems; saving and organizing reports from these systems
  • Collecting and organizing data from library and vendor systems to support reporting and decision-making; contributing to basic data visualizations and summaries
• Maintains budget tracking data and reconciles against UGA financial reporting tools for Electronic & Continuing Resources Unit accounts. Liaises with unit heads, Libraries finance team, and UGA Finance and Administration to manage financial record keeping, assisting with the resolution of payment processing problems.
• Ensures timely action and appropriate tracking of various payment processes by keeping detailed and organized records, using spreadsheets, and documenting workflows. Communicates with vendors, publisher and internal stakeholders on the status of payments.
• Contributes to a culture of collegiality, respect, and continuous learning and development by:
  • Developing and maintaining expertise in both functional and technical aspects of the position, such as systems knowledge and understanding of issues that impact the profession
  • Pursuing service opportunities within and external to the department as appropriate or as assigned
  • Pursing professional development and scholarly opportunities as appropriate or as assigned
  • Assisting in the daily oversight and direction of student workers
  • Maintaining awareness and acting upon changes and needs in the organization by assuming similar duties and responsibilities

Physical Demands

Typical for office environment

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment is contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.