Dynamic University Events Coordinator

Pepperdine University; South Bend (IN); On-site; USD 30,389 - 33,764; Full time

Job summary

Pepperdine University is seeking an University Events Office Coordinator to provide essential office and administrative support within the University Events team. The role supports event planning and execution across departments, ensuring hospitality and professional service standards throughout campus events.

The position involves coordinating calendars, processing orders, maintaining files, and collaborating with senior staff to deliver seamless events, from small meetings to large donor

Qualifications

• Requires a high school diploma and at least 1 year of office experience.
• Experience with events planning, fundraising, or alumni/volunteer relations preferred.
• Proficient in Google Workspace, CVent, 25Live and event management tools.
• Excellent written and verbal communication abilities.
• Strong organizational and multitasking capabilities.
• Ability to work well in a team and adapt to changing priorities.

Responsibilities

• Serve as the primary contact for administrative services and manage digital files and inquiries.
• Coordinate daily department operations and liaise with multiple university departments and external contacts.
• Prepare event collateral such as RSVPs, dietary lists, name tags, and scripts.
• Handle financial activities including expense reports, petty cash, and eCommerce orders.
• Assist with purchase orders and invoicing to ensure timely processing.
• Support working events such as graduations, galas, conferences, and donor events.

Skills

Office experience

Event coordination

Public relations

Strong communication

Interpersonal skills

Self-starter

Time management

Problem solving

Team collaboration

Adaptability

Education

High school diploma

Bachelor’s degree

Tools

CVent

Trumba

Google Suite

25Live

CANVA

PeopleSoft

Raiser’s Edge

Job description

Pepperdine University is seeking an University Events Office Coordinator to provide essential office and administrative support within the University Events team. The role supports event planning and execution across departments, ensuring hospitality and professional service standards throughout campus events.

The position involves coordinating calendars, processing orders, maintaining files, and collaborating with senior staff to deliver seamless events, from small meetings to large donor