Dynamic Events & HR Coordinator

The Car Park; Raleigh (NC); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

18 days PTO

Paid parental leave

Volunteer Time Off

Paid holidays

Bereavement

Medical, Dental, Vision

Flexible health spending accounts

Short term disability

Critical illness and accident benefits

Life insurance

Job summary

The Car Park is seeking a Special Events Coordinator who bridges HR and events, handling scheduling, onboarding, payroll, and staff coordination for both in-office and field-based activities. This role emphasizes a balanced mix of administration and hands-on event support.

This position requires strong organizational skills, proven multitasking abilities, and effective communication. You will work closely with multiple departments to ensure smooth event operations and timely staffing across

Qualifications

• 3+ years in a high-level administrative role, operations coordinator, or similar.
• 1+ year leading process improvement or documentation.

Responsibilities

• Provide real-time scheduling and roster management for Special Events staff and communicate policies.
• Design, produce, and maintain SOPs and job-aids for consistent processes.
• Provide administrative support to leaders: emails, memos, forms, and schedules.
• Coordinate event details including recruiting, roster updates, and day-of-event considerations.
• Oversee onboarding/offboarding, scheduling, and interviews; conduct orientations.
• Oversee payroll verification, hours worked, pay adjustments, and weekly payroll reports.
• Handle weekly invoicing and collaborate with Recruitment/HR to meet hiring needs.
• Hold weekly meetings with the Special Events team to discuss upcoming events.

Skills

Scheduling

Roster management

Payroll oversight

Multitasking

Highly organized

Communication

Tools

Payroll software

Excel

Teams

QuickBooks

Smartsheet

Project management software

Job description

The Car Park is seeking a Special Events Coordinator who bridges HR and events, handling scheduling, onboarding, payroll, and staff coordination for both in-office and field-based activities. This role emphasizes a balanced mix of administration and hands-on event support.

This position requires strong organizational skills, proven multitasking abilities, and effective communication. You will work closely with multiple departments to ensure smooth event operations and timely staffing across