Dynamic Administrative Assistant & Office Coordinator

Visiting Angels Greenville & Anderson, SC; Eugene (OR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Company parties

Dental insurance

Job summary

Visiting Angels Greenville & Anderson, SC is seeking an Administrative Assistant to support day-to-day operations, delivering excellent customer service and handling clerical tasks in a professional environment.

The role includes managing reception, answering calls, distributing mail, maintaining records, coordinating calendars, and assisting with HR-related duties in a busy care setting.

Qualifications

• Able to work in an environment with a high level of activity.
• Interpersonal and communication skills are essential.
• Customer service orientation is required.
• Attention to detail is important for accuracy.
• Proficient computer skills are necessary for daily tasks.

Responsibilities

• Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture.
• Serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed.
• Distribute incoming and prepare outgoing mail.
• Maintain the reception/entry and conference areas in a professional manner.
• Purchase and manage use of office supplies.
• Maintain security by following procedures and controlling access to the rest of the office.
• Update contact information.
• Perform other clerical duties such as photocopying, scanning, etc.
• Coordinates overall administrative activities for the office & assist, as requested by staff.
• Maintain and communicate company calendar and schedule of training.
• Perform scheduling tasks as directed by Managers and Directors utilizing WellSky.
• Assist in preparing employee orientation and class materials, assessment folders & Client communications
• Maintain Caregiver files, records, data
• Make badges for new hires and replacements
• Send correspondence letters and cards, as requested by staff
• Schedule and organize meals for trainings and other organized events

Skills

Activity management

Communication

Customer service

Attention to detail

Computer skills

Job description

Visiting Angels Greenville & Anderson, SC is seeking an Administrative Assistant to support day-to-day operations, delivering excellent customer service and handling clerical tasks in a professional environment.

The role includes managing reception, answering calls, distributing mail, maintaining records, coordinating calendars, and assisting with HR-related duties in a busy care setting.