Dynamic Administrative Assistant – Marketing & Development

Humane Society of Huron Valley; Ann Arbor, Northern (MI, KY); Hybrid; USD 31,000 - 42,000; Full time

Job summary

Humane Society of Huron Valley is seeking an Administrative Assistant to support Marketing & Development, the Business Office, and executive leadership. This full-time, non-exempt role requires proficiency in Word/Excel, strong communication, and organizational skills to manage multiple tasks in a fast-paced, animal-care environment.

The position entails handling emails, data imports, donation processing, invoicing, reporting, board coordination, event support, and cross-department

Qualifications

• Proficient in Microsoft Word, Excel and related software.
• Strong written and oral communication skills; excellent organizational abilities.
• Ability to handle multiple tasks with attention to detail; work well with others.

Responsibilities

• Market & Development Department Support: manage inbox, data uploads, and reporting.
• Maintain development and marketing planning documents and ensure alignment with Virtuous.
• Complete standardized metric reporting across annual fundraising efforts.
• Generate and manage donation receipts.
• Execute data imports (PetPoint, Virtuous, and related systems).
• Oversee dog training program scheduling and coordination.
• Manage clinic email appointment reminders.
• Coordinate and maintain the canister program.
• Assist with kennel sponsorship program logistics; track locations and plaques.
• Support planning and execution of small-scale development events; supply orders and setup.
• Prep and coordinate development admin tasks like large mailings and premium distributions.
• Oversee in-kind donation processes including approvals and wishlist oversight.
• Open business office mail and distribute invoices for approval.
• Scan approved invoices, reimbursements, and other documents.
• AP packets preparation and invoice distribution.
• Manage Amazon invoices in MIP accounting software.
• Direct Deposit Donations Entry and Cash Receipts Entry.

Skills

Written and verbal communication

Organizational skills

Attention to detail

Multi-tasking

Team collaboration

Tools

Microsoft Word

Excel

Donation database

Accounting software

Job description

Humane Society of Huron Valley is seeking an Administrative Assistant to support Marketing & Development, the Business Office, and executive leadership. This full-time, non-exempt role requires proficiency in Word/Excel, strong communication, and organizational skills to manage multiple tasks in a fast-paced, animal-care environment.

The position entails handling emails, data imports, donation processing, invoicing, reporting, board coordination, event support, and cross-department