Dual Enrollment & Articulation Specialist

California State University, Stanislaus; Turlock (CA); On-site; USD 59,000 - 86,000; Full time

Job summary

California State University, Stanislaus is seeking an Administrative Analyst/Specialist – Exempt I for the Student Records unit. The role coordinates dual enrollment partnerships, articulation agreements, and academic pathways, and supports program administration and process improvement.

Responsibilities include maintaining documentation, coordinating timelines, collaborating with K-12 and higher education partners, and generating reports to inform policy decisions.

Qualifications

• Bachelor's degree or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Responsibilities

• Coordinate assigned articulation, dual-enrollment, transfer, and academic pathway programs.
• Coordinate articulation agreements and documentation upkeep.
• Maintain information on transfer pathways and program offerings.
• Coordinate with schools, districts, and higher education partners regarding program requirements and timelines.
• Prepare pathway maps and transfer information with academic units.
• Provide information and guidance to faculty, staff, and external partners.
• Represent the University in articulation, transfer, and dual-enrollment activities.

Education

Bachelor's degree

Tools

ASSIST

C-ID

TES

Curriculum management systems

Student information systems

Degree audit systems

Job description

Full-time position available on or after January 1, 2027 for Student Records.

• Position Summary
• Classified as: Administrative Analyst/Specialist – Exempt I

This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating assigned University dual enrollment partnerships and articulation agreements with regional high schools, school districts, California Community Colleges, and other educational institutions; supporting academic pathways; maintaining related program information and documentation; applying established University, CSU, state, and intersegmental requirements; and preparing reports, analyses, and recommendations to support program administration and process improvement.

• Job Duties
• Duties include but are not limited to:
• Coordinate assigned articulation, dual-enrollment, transfer, and academic pathway programs.
• Coordinate the preparation, routing, renewal, and maintenance of approved articulation agreements and related documentation.
• Maintain information related to course equivalencies, transfer pathways, academic partnerships, and program offerings.
• Coordinate with schools, districts, community colleges, universities, academic departments, campus offices, and external partners regarding program requirements and timelines.
• Prepare pathway maps, transfer information, and related resources in consultation with academic units.
• Connect established academic pathway activities with recruitment, outreach, admissions, transfer, and advising services.
• Serve as an operational resource for articulation and dual-enrollment inquiries and refer complex policy, exception, or approval matters to the appropriate administrator.
• Represent the University in assigned articulation, transfer, and dual-enrollment meetings and activities.
• Coordinate day-to-day administration, timelines, meetings, materials, correspondence, and logistics for assigned programs.
• Maintain program files, databases, tracking logs, and information in applicable administrative, articulation, transfer, and student information systems.
• Coordinate scheduling activities and maintain accurate timelines for program, articulation, dual-enrollment, and related academic processes.
• Apply established University, CSU, state, and campus procedures to assigned administrative activities and transactions.
• Process or coordinate purchase requests, travel documentation, reimbursements, and other program-related transactions in accordance with established procedures.
• Track program participation, course offerings, partnership activities, expenditures, budget activity, and related information.
• Coordinate system testing, data validation, maintenance, and implementation activities for assigned applications and processes.
• Identify system or operational issues and coordinate appropriate resolutions with technical and administrative staff.
• Research and apply established University, CSU, state, and intergovernmental requirements affecting assigned programs.
• Collect, organize, and review information related to dual enrollment, articulation, transfer, academic pathways, and educational partnerships.
• Monitor approved curriculum, policy, and requirement changes and communicate potential impacts to appropriate units and partners.
• Identify administrative or operational issues, gaps, and inconsistencies and prepare recommendations for management review.
• Compile information and documentation for reports, audits, reviews, and compliance activities.
• Prepare summaries, reports, presentations, and recommendations related to assigned programs.
• Provide procedural information and guidance to faculty, staff, academic departments, campus offices, and external partners.
• Review the effectiveness of assigned program processes and identify trends or opportunities for improvement.
• Recommend modifications to procedures, workflows, documentation, and coordination activities.
• Support approved process improvements and coordinate implementation with affected units and partners.
• Prepare and update procedural guides, forms, checklists, training materials, web content, and informational resources based on approved requirements.
• Develop and provide training and consultation for faculty, staff, academic departments, advisors, and external partners.
• Maintain documentation related to process improvements, implementation activities, and training.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

• Minimum Qualifications
• Education: Bachelor's degree and/or equivalent training.
• Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Preferred Qualifications
• Two (2) year in experience in higher education, K–12 education, Academic Affairs, enrollment management, articulation, transfer services, dual enrollment, curriculum, admissions, registrar services, academic advising, educational partnerships, or a related field.
• Bachelor’s degree from an accredited four-year college or university.
• Prior experience in a CSU or higher education setting.
• Experience coordinating dual enrollment, concurrent enrollment, early college, or other K–12/higher education partnership activities.
• Experience supporting articulation, curriculum review, transfer credit, general education, or academic pathway activities.
• Experience working with California Community Colleges and/or California public school districts.
• Experience coordinating projects or processes involving multiple departments or organizations.
• Experience with ASSIST, C-ID, TES, curriculum management systems, student information systems, degree audit systems, or comparable technologies.
• Knowledge of Associate Degrees for Transfer, Transfer Model Curricula, Cal-GETC, C-ID, and related California transfer initiatives.

• Knowledge, Skills, Abilities
• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Working knowledge of general practices, program, and/or administrative specialty.
• Basic knowledge of and ability to apply fundamental concepts.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Physical Requirements
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Salary Range
• Anticipated starting salary will be $5,274 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full $5,274 (step 1) – $7,684 (step 20) per month.
• Compensation & Benefits
• Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary

• Background Clearance Notice
• Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

• Additional Information
• Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
• Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at [phone]. California Relay Service is available at [phone] voice and [phone] TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE