DSHS FTAA Forms and Records Analyst 3

State of Washington; Olympia (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

State of Washington is seeking a Background Check Specialist 2 within the Background Check Central Unit. You will conduct technical background checks and resolve complex issues under general direction, using specialized knowledge of DSHS background check laws and standards.

The role involves reviewing data from WSP, Courts, FBI, DOC and other sources, determining disqualifications for unsupervised access to vulnerable populations, and disseminating results in compliance with laws.

Qualifications

• Bachelor’s degree or equivalent with two years of forms/records management experience.
• High school diploma or equivalent with six years of forms/records management experience.
• Experience interpreting criminal history information (preferred).
• Experience accessing and interpreting information in justice information systems and regulatory databases.

Responsibilities

• Conduct technical background checks by reviewing names, dates of birth, fingerprints and related data.
• Use specialized software to conduct background checks and match records to persons of interest.
• Assess information from multiple sources (WSP, Courts, FBI, DOC, out-of-state courts, disclosures).
• Determine disqualification for unsupervised access to vulnerable people based on applicable lists.
• Determine the correct background check result type and disseminate records per laws.
• Research Judicial Information System, Superior Court MIS, and DOC records as needed.
• Initiate searches of Western Identification Network states when indicated on fingerprint rap sheets.
• Verify state ID numbers via thumbprint verification with applicants and WASP.
• Process fingerprint errors and doubles; manage records requests and court documents.
• Conduct legal reviews with AG or in-house legal unit.

Education

Bachelor’s degree and two years of experience in forms and/or records management

High school diploma or equivalent and six years of experience in forms and/or records management

Tools

Background check software

Job description

Background Check Specialist 2

The Background Check Central Unit has statewide impact conducting over 350,000 background checks annually for department programs, external services providers, and the Department of Children, Youth, and Families. The Background Check Specialist 2 works under general direction and uses specialized technical knowledge of DSHS background check laws, rules, and standards to conduct technical background checks and to identify and resolve complex background check issues.

Description

Background Check Specialist 2 has statewide impact conducting over 350,000 background checks annually for department programs, external services providers, and the Department of Children, Youth, and Families. The Background Check Specialist 2 works under general direction and uses specialized technical knowledge of DSHS background check laws, rules, and standards to conduct technical background checks and to identify and resolve complex background check issues.

Some Of What You'll Be Doing

• Conduct technical background checks – Receive, review and process name/date of birth, interim fingerprint, non-technical final fingerprint background checks and technical final fingerprint background checks.
• Use specialized and standard computer software to conduct background checks.
• Accurately match background check records with person of interest records in background check system.
• Accurately assess and interpret complicated background check information from multiple data sources including Washington State Patrol, Washington Courts, Federal Bureau of Investigation, Department of Corrections, out-of-state courts, negative actions, and applicant self-disclosures.
• Determine if the applicant is disqualified from having unsupervised access to vulnerable people based on the appropriate DSHS program’s list of disqualifying crimes and negative actions.
• Determine the correct background check result type based on reported crimes and negative actions and disseminate background check records in accordance with state and federal laws.
• Independently research Judicial Information System – Superior Court Management Information System and Department of Corrections records as needed to clarify information reported by the background check data sources.
• Initiate specialized search of Western Identification Network states when indicated on WSP fingerprint rap sheet.
• Initiate Thumbprint verification with applicants and Washington State Patrol to ensure correct State Identification number is chosen.
• Process Fingerprint Errors and Doubles – requiring research and completion of background check.
• Manage records requests, applicant affidavit, court documents and applicant requests.
• Conduct legal review with assistant attorney general or in-house legal unit.

Who should apply? Professionals with:

Bachelor’s degree and two years of experience in forms and/or records management, OR High school diploma or equivalent and six years of experience in forms and/or records management. Equivalent education/experience will substitute year for year.

Preferred Professional Experience

• At least one (1) year of experience interpreting criminal history information including Washington State Patrol and Federal Bureau of Investigation RAP Sheets.
• At least one (1) year of experience accessing, extracting, interpreting, deciphering, maintaining and processing information accessed through Office of Administrator for the Courts Justice Information System, Department of Corrections Felony Offender Reporting System, Washington State Patrol WASIS, Department of Health professional licensing, DSHS Background Check System or state licensing and enforcement databases in a governmental regulatory, licensing, or enforcement agency or court setting.
• Prior experience as a Forms and Records Analyst 1 or 2 with the DSHS Background Check Unit.

Note

Must pass typing and communication tests which will be conducted prior to an appointment to this position.

Interested?

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions?

Email Vincent Hamilton at [e-mail] and reference 07426.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Ne… Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

E-Verify is a registered trademark of the U.S. Department of Homeland Security

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement And Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of holiday compensation.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours.

Pay status includes hours worked, time on paid leave, and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate