DSHS DDA Administrative Assistant 5

State of Washington Dept. of Social and Health Services; Shoreline (WA); On-site; USD 55,000 - 85,000; Full time

Job summary

The Washington State Department of Social and Health Services (DSHS), Developmental Disabilities Administration, seeks an Administrative Assistant 5 to support the Fircrest Superintendent’s Office in Shoreline.

You will handle public disclosure requests, contracts, background checks, recruitment support, and general clerical duties, providing confidential, professional administrative leadership in a dynamic government setting.

Qualifications

• One year working as an Administrative Assistant 4.
• Two years working as an Administrative Assistant 3.
• Bachelor’s degree in business administration, public administration, or closely allied field with three years of administrative or supervisory experience.

Responsibilities

• Facilitating Public Disclosure Requests.
• Managing all facility contracts.
• Managing background checks and fingerprint checks as necessary.
• Managing all state-issued mobile phones.
• Facilitating all hiring and recruitment functions for the Superintendent’s Office.
• All clerical functions for the Superintendent’s Office.

Skills

Microsoft Office

Notary within timelines

Public Disclosure requests

Education

Bachelor's degree in business administration, public administration, or closely allied field

Job description

DSHS DDA Administrative Assistant 5

Are you a task-oriented person looking for a fulfilling position? Washington State Department of Social and Health Services’ (DSHS) Developmental Disabilities Administration (DDA) is seeking an Administrative Assistant 5 to join the team at Fircrest Residential Habilitation Center. Located in Shoreline Washington, it is surrounded by 88 acres of quiet natural beauty, yet easily accessible by car or public transportation. We welcome you to join our community of hard-working professionals and offer competitive benefits, on the job training, meaningful work, and long-term career opportunities.

This is a highly rewarding opportunity in which you will have a direct impact on the people around you, and they will be grateful for the support that you provide to them!

Please note that, as this opportunity is available in King County, employees assigned to a permanent duty station in King County will receive a 5% premium pay calculated from their base salary.

Some of what you will do

The Administrative Assistant 5 will be primarily responsible for executive-level administrative support in the Fircrest Superintendent’s Office. This includes, but is not limited to:

• Facilitating Public Disclosure Requests
• Managing all facility contracts
• Managing background checks and fingerprint checks as necessary
• Managing all state-issued mobile phones
• Facilitating all hiring and recruitment functions for the Superintendent’s Office
• All clerical functions for the Superintendent’s Office

What we’re looking for:

• Ability to manage facility Public Disclosure Requests in a timely manner, as required by law
• Ability to become a certified notary within specified timelines
• A working knowledge of state government organization, administrative procedures, office procedures, research methods, data collection, and agency functional/personnel policies
• Ability to speak before groups effectively
• Ability to communicate and comprehend, through oral and written forms of communication, with management, peers, clients, and the public
• Ability to follow oral and written directives and instructions
• Ability to compose professionally cogent and grammatically correct letters
• Ability to resolve conflicts or complaints between persons and groups with diverse personalities and differing goals
• Ability to de-escalate and diffuse potential crisis situations
• Skill and ability to use computers and Microsoft Office effectively in everyday work, and learn new software applications or programs quickly (e.g., Word, Outlook, and Internet)
• Ability to maintain confidentiality of personnel and other sensitive information
• Ability to prioritize and manage multiple simultaneous projects of varying size, complexity, and urgency
• Experience with and understanding of office organization, methods, and management principles
• Ability to maintain a heavy workload, and shift priorities as needed in a rapid and changing environment
• Ability to demonstrate courtesy, respect, and honesty toward co-workers and clients
• Ability to organize files (electronic and print) and retrieve information when necessary
• Ability to resolve computer software challenges

Who should apply?

Required Qualifications:

• One year working as an Administrative Assistant 4

OR

• Two years working as an Administrative Assistant 3

OR

• A bachelor’s degree in business administration, public administration, or closely allied field; three years of administrative or supervisory experience. Additional qualifying experience may substitute for education on a year-for-year basis. Graduate study may substitute for up to two years of experience on a year-for- year basis

The Department of Social and Health Services’ vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure ( Nepotism ) Disclosure

If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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