DSA ADMISSIONS - Patient Registrar

Commonwealth of VA Careers; Marion (VA); On-site; USD 44,000 - 61,000; Full time

Job summary

Commonwealth of VA Careers at Southwestern VA Medical Health Institute seeks a DSA Admissions - Patient Registrar to handle patient registration and documentation, coordinating with clinical staff to ensure accurate data and HIPAA compliance.

The role includes converting paper records to digital formats, assisting with admissions/discharges, maintaining the master patient index, and providing notary services. A high school diploma is preferred, with EHR and healthcare experience beneficial.

Qualifications

• No entry level requirements for this position.
• High School diploma or GED preferred.
• Experience in psychiatric/healthcare settings preferred.
• Knowledge of medical terminology helpful.

Responsibilities

• Assist with patient registration and documentation.
• Convert hard copy records into digital records for interoperability.
• Coordinate admissions and discharges.
• Maintain master patient index and bed census.
• Provide notary services as a licensed Notary Public.

Skills

Patient registration

Documentation

Microsoft Office

Data analytics software

Data entry

Education

High School diploma or GED

BA/BS in Human Service

Tools

Electronic health records (EHR)

Microsoft Office

Job description

Title: DSA ADMISSIONS - Patient Registrar

State Role Title:Direct Service Associate III

Hiring Range: Salary Range: $44,170/yr. to $60,954/yr.

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location:Southwestern VA Mtl Hlth Inst

Agency Website:https://dbhds.virginia.gov/facilities/swvmhi/https://dbhds.virginia.gov/facilities/swvmhi/

Recruitment Type: General Public - G

Job Duties

The Health Information Management Technician collaborates with internal staff in development of improved capabilities in the areas of patient registration, documentation, filing, coding, utilization, Release of Information, data quality, compliance, auditing, records analysis, privacy and legal health record certification. Conducts daily audits of patient charts with the goal of coordinating with the utilization management team and the reimbursement office for the processing of fees for professional services provided to patients within all SWVMHI clinical areas. Analyzes patient medical records to ensure that documentation by providers conforms to legal and procedural requirements. Interacts and coaches’ physicians, nursing staff, and other healthcare staff on methods of improving documentation to align with policies and procedures. Converts hard copy documents into digital records for interoperability and storage. Conducts admissions and discharges of patients as required. Coordinates processing of court documents for internal legal hearings and manages the court docket. Reviews data for potential HIPAA privacy breaches and reports findings to the Privacy Officer. Maintains the master patient index and daily bed census for the hospital. Provides notary services as a licensed Notary Public in the state of Virginia.

Minimum Qualifications

There are no entry level requirements for this position.

Additional Considerations

• High School diploma or GED preferred
• Experience in a psychiatric, healthcare facility, acute care, long-term care, or correctional setting is preferred.
• Prefer BA/BS in a Human Service field
• Prefer experience with electronic health records
• Proficiency in computer applications, advanced skills with Microsoft Office programs, data entry/business analytics software with skills in the development charts, graphs, and spreadsheets.
• Knowledge of Medical terminology preferred.
• Basic level training in medical coding processes using ICD-10, CPT and DSM-5 preferred.

Contact Information

Name: Rebecca Richardson

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.