DS Administrative Assistant — Finance & Records

Northeast Kingdom Human Services; Derby (VT); On-site; USD 27,000 - 33,000; Full time

Benefits offered by this job

Health and dental insurance

403b retirement plan with Agency match

Generous PTO and holidays

Tuition & CE reimbursements

Job summary

Northeast Kingdom Human Services (NKHS) is seeking an Administrative Assistant for Developmental Services in Derby, VT. The role provides critical support for financial operations, data management, and service documentation within the Developmental Services division.

You will process invoices, manage budget tracking, coordinate CMOs, and ensure compliance with Vermont DS requirements. Strong attention to detail and independent work are essential for success.

Qualifications

• High school diploma or equivalent required; Associate degree preferred
• Minimum two years of administrative experience in healthcare, human services, or related field
• Experience with electronic health records (EHR) and budget tracking preferred
• Knowledge of Vermont developmental services, Medicaid waiver programs, and DS service types preferred
• Experience with invoice processing, accounts payable, or financial administration preferred

Responsibilities

• Work collaboratively with the Business Office to ensure timely payment processing and monthly reporting
• Reconcile invoices against approved services and funding and prepare check requests
• Process contracted service invoices and organize documentation for record retention
• Maintain year‑to‑date financial tracking and monitor service expenditures
• Update electronic health records to reflect service changes and terminations
• Track new individuals, transfers, admissions and terminations for accurate program records
• Interface with ARIS and GlobalScape to download and distribute required files
• Generate and monitor provider contracts for accuracy and timely execution
• Communicate with internal staff, external providers, and state partners to resolve billing discrepancies

Skills

Attention to detail

Communication

Independent work

Problem solving

Education

High school diploma or equivalent

Associate degree in business or accounting

Tools

Electronic Health Records (EHR)

Budget tracking software

ARIS

Global Scape

Job description

Northeast Kingdom Human Services (NKHS) is seeking an Administrative Assistant for Developmental Services in Derby, VT. The role provides critical support for financial operations, data management, and service documentation within the Developmental Services division.

You will process invoices, manage budget tracking, coordinate CMOs, and ensure compliance with Vermont DS requirements. Strong attention to detail and independent work are essential for success.