DRY DOCK - DOCUMENT CONTROL SPECIALIST

Hawaiian-Dredging-Construction-Company,-Inc.-1; Honolulu (HI); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

401(k) with employer match

Paid Time Off 13 days + holidays

Medical – Kaiser & HMSA

Tuition reimbursement

Life Insurance

Long-term Disability Insurance

EAP

Flexible Spending

Travel assistance

Job summary

Hawaiian-Dredging Construction Company, Inc. seeks a Dry Dock Document Control Specialist to manage the EDMS for NAVFAC Pacific’s Pearl Harbor project.

You will oversee documentation, drawings, RFIs, and correspondence, ensuring accurate tracking and secure archival in line with contract procedures. The role demands strong organizational skills, proficiency in MS Office and Adobe Acrobat, and experience with large-scale construction document control.

Qualifications

• Bachelor's in Business Administration or Associate degree with 3+ years experience, or HS diploma with 5+ years.
• Minimum 3 years of experience in document control.
• Strong organizational and documentation skills.
• Proficiency with EDMS and project document workflows.

Responsibilities

• Set up, coordinate, implement, populate and maintain the project's EDMS and hard copy files per the project file index.
• Report key deliverables and critical documents for the project.
• Ensure PDM procedures follow contractual and governing requirements.
• Develop EDMS procedures with other project departments for electronic transfer of deliverables.
• Log and distribute drawings, specifications, reports, and calculations via approved matrices.
• Process documents from subcontractors and consultants to ensure accessible EDMS records.
• Handle letters, minutes, and other project correspondence in the EDMS.
• Receive/log RFIs and respond/disseminate timely to project teams.

Skills

Document reading

Written communication

Confidentiality

Education

Bachelor's degree in Business Administration

Associates degree + 3+ years experience

High School diploma + 5+ years experience

Tools

Microsoft Office

Adobe Acrobat

Document management software

Job description

DRY DOCK - DOCUMENT CONTROL SPECIALIST
Location: HDCC

DRY DOCK - DOCUMENT CONTROL SPECIALIST

Naval Facilities Engineering Systems Command (NAVFAC) Pacific has awarded DHO JV a $2.8 billion task order – under an $8 billion indefinite-delivery/indefinite-quantity (IDIQ), multiple-award construction contract awarded in November 2021 to DHO JV to replace a dry dock at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility at Joint Base Pearl Harbor.

JOB OVERVIEW:

The Dry Dock Document Control Specialist plays a critical role in supporting the successful delivery of NAVFAC Pacific's Dry Dock Replacement Project at Pearl Harbor Naval Shipyard. This position is responsible for managing and maintaining the project's Electronic Document Management System (EDMS), ensuring all project documentation, drawings, specifications, RFIs, correspondence, and quality records are accurately tracked, distributed, and archived in accordance with contractual requirements and established document control procedures. The specialist serves as a central point of coordination for document flow across project teams, subcontractors, consultants, and stakeholders, helping to ensure timely access to critical information, compliance with project standards, and the integrity and confidentiality of project records throughout all phases of construction. Ideal candidates possess strong organizational skills, experience with document management systems, proficiency in Microsoft Office and Adobe Acrobat, and the ability to work effectively in a fast-paced, large-scale construction environment.

PRIMARY FUNCTIONS & RESPONSIBILITIES:

• Setup, coordination, implementation, population, and maintenance of the project EDMS, project's hard copy files per the project file index.
• Report key deliverables and critical documents for the project.
• Ensure the PDM procedures follow all contractual requirements and other governing requirements.
• Develop procedures in conjunction with other project departments for the electronic transfer of deliverables.
• Processes all drawings, specifications, reports / studies, and calculations to ensure they are logged and accessible within the EDMS and distributed using approved distribution matrices.
• Process all drawings and data received from subcontractors and consultants to ensure they are logged and accessible within the system and distributed using approved distribution matrices (includes Quality documentation)
• Process other miscellaneous revision-controlled project documents and data to ensure they are logged and accessible within the system and distributed using approved distribution matrices.
• Process letters or other project correspondence to ensure they are logged and accessible within the system and distributed using approved distribution matrices.
• Process Minutes of Meetings and other communications to ensure they are logged and accessible within the system and distributed using approved distribution matrices.
• Receives, logs, responds to, and disseminates Request for Information (RFIs) in a timely manner.

KNOWLEDGE & SKILLS USED:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence. Ability to speak effectively before group situations to customers, clients, and other employees of the organization.
• Proficient in use of Microsoft Office (Word, Excel, Outlook), Adobe Acrobat and document management software.
• Knowledge of engineering drawings and related documents.
• Ability to maintain the confidentiality of sensitive documents and information.

REQUIRED:

• Bachelor's degree in Business Administration or Associates degree with 3+ years experience or High School diploma with 5+ years experience.
• Minimum 3 years of experience in document control.

BENEFITS

• 401(k) with employer match
• Paid Time Off –13 days per year, with carryover and 10 holidays
• Medical – Kaiser & HMSA, HDS Dental, Vision
• Tuition Reimbursement
• Life Insurance, Long-term Disability Insurance, EAP, Flexible Spending, Travel Assistance

STARTING SALARY: $60,000.00/yr.