DreamWorks Feature - Administrative Assistant, Artistic Management

DreamWorks Animation SKG; Glendale (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading animation studio in California is seeking an experienced administrative professional to support the SVP of Artistic Management. Responsibilities include managing schedules, preparing meeting materials, and handling sensitive information with discretion. The ideal candidate has 2-3 years of administrative experience, excellent organizational skills, and proficiency in Google Suite and Microsoft Office. This role offers an opportunity to work in a dynamic environment passionate about animation.

Qualifications

• 2-3 years of administrative experience.
• Ability to anticipate and solve problems on the fly.
• Excellent organizational skills with attention to detail.

Responsibilities

• Provide administrative support to SVP of Artistic Management.
• Maintain discretion with sensitive materials.
• Collaborate with Executive offices to schedule meetings.
• Prepare and track expense reports and invoices.
• Coordinate event logistics and team celebrations.

Skills

Administrative experience

Proficiency with GMail

Proficiency with Google Calendar

Proficiency with Microsoft Office

Customer service skills

Excellent organizational skills

Tools

Google Suite

Job description

Company Description

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

Job Description

“What would you say you do here?”

• Provide administrative support to the SVP of Artistic Management through proactively managing Google calendars, scheduling meetings, preparing meeting agendas and materials, and answering phones to prioritize and screen calls.
• Maintain discretion with highly sensitive and confidential materials and information.
• Collaborate closely with DWA Executive offices and Productions to schedule meetings.
• Responsible for preparing, processing and tracking of expense reports and coding purchasing card purchases and invoices.
• Offer general administrative support to the Artist Management team, such as coordinating meeting logistics, planning team celebrations/events, printing materials and ordering supplies.
• Coordinate logistics and invitations for training sessions, off-sites and special events as needed.
• Coordinate and handle goodwill requests/gifts for employees.
• Responsible for generating and updating ad hoc reports as needed.
• Perform other miscellaneous administrative duties and special projects as assigned.

Qualifications

“What do I need to have in order to do this job?”

• 2-3 years of administrative experience.
• High level of proficiency with GMail, Google Calendar, Google Suite & Microsoft Office.
• Anticipate, exercise initiative, troubleshoot and solve problems on the fly with minimal direction.
• Comfortable dealing with high level executives in a professional and confidential manner.
• Great teammate with ability to prioritize multiple projects independently and establish priorities.
• Excellent organizational skills, detail orientation and follow through.
• Demonstrates flexibility in the face of change, projecting a positive demeanor.
• Customer service skills including but not limited to a courteous and pleasant phone/email demeanor and demonstrated willingness to go above and beyond.