Double - Remote Assistant (West Coast)

Zirtual; Seattle (WA); Remote; Part time

Job summary

Join a leading company redefining assistance with a focus on remote support for busy leaders. As a Double Assistant, you'll manage various tasks, from scheduling to research, while enjoying flexibility and autonomy. Ideal candidates are proactive, tech-savvy, and possess strong organizational skills. This role offers exposure to high-caliber clients and the chance to thrive in a dynamic environment.

Benefits

Flexibility

Autonomy

Community

Growth Opportunities

Qualifications

• Minimum of 3 years as a Personal or Executive Assistant.
• At least 6 months of remote assistant work.

Responsibilities

• Manage calendars, appointments, and travel coordination.
• Support clients' professional and personal lives with discretion.

Skills

Communication

Organizational Skills

Problem-Solving

Multitasking

Tools

Google Suite

Microsoft Office

Trello

Asana

Slack

Zoom

Salesforce

QuickBooks

Job description

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Double - Redefining What It Means to Be an Assistant

At Double, we believe that having a great assistant shouldn't be a luxury—it should be a game changer. Our mission is to help busy leaders win back their time by matching them with experienced remote assistants (aka Doubles) and providing the best tools for efficient collaboration.

We support high-caliber clients—from C-level executives and entrepreneurs to high-net-worth individuals and investors. If you're proactive, tech-savvy, and enjoy creating order and solving problems, you might be the Double we're looking for.

What You'll Do

As a Double Assistant, you'll be matched with multiple clients based on your availability and time zone. You'll support their professional and personal lives with discretion, efficiency, and professionalism.

Typical tasks may include:

• Calendar management, appointment scheduling, conflict resolution
• Inbox management and drafting correspondence
• Travel coordination with detailed itineraries
• Expense tracking, invoicing, and report creation
• Research, document preparation, and presentation support
• Recruiting coordination and database upkeep
• Light social media management and content scheduling
• CRM management and light project coordination
• Acting as liaison across stakeholders
• And more

Personal Support

• Scheduling personal appointments and managing household operations
• Coordinating vendors, staff, and service providers
• Booking travel and planning events
• Procurement, gifts, and philanthropic support
• Logistics management and life admin tasks
• Maintaining confidential records
• Providing a calm, professional presence
• And more

Requirements

Desired Skills, Attributes, and Qualifications

We're looking for exceptional assistants with a service-first mindset.

Experience That Counts

• Minimum of 3 years as a Personal or Executive Assistant (C-suite experience is a plus)
• At least 6 months of remote assistant work
• Experience supporting high-net-worth individuals, entrepreneurs, or fast-paced executives
• Previous Independent Contractor experience preferred

Tech Skills

• Proficiency in Google Suite and Microsoft Office
• Familiarity with project management tools: Trello, Asana, Monday.com, etc.
• Communication platforms: Slack, Zoom, etc.
• CRM tools like Salesforce, Hubspot, or Zoho
• Expense tools such as QuickBooks or Expensify
• Travel platforms like Concur (a bonus)
• Social media tools like Hootsuite or WordPress (a plus)
• Experience with AI tools? Huge bonus!

Professionalism

• Exceptional communication and organizational skills
• Ability to multitask, prioritize, and problem-solve independently
• Experience managing household staff or domestic operations
• High confidentiality, discretion, and professionalism
• Ability to sign an NDA and pass a background check
• Fully equipped home office with reliable internet, computer, and phone

Contract & Compensation

• Status: 1099 Independent Contractor
• Pay: $250-$2,500+ per client/month (depending on workload)
• Schedule: Flexible hours aligned with clients' time zones within US business hours
• Perks: Flexibility, autonomy, community, exposure to top clients
• Note: Contractors responsible for taxes and benefits

Join a community of elite assistants and access mentorship, resources, and growth opportunities.

Benefits

Why Join Double?

• Flexibility - Set your schedule with clients
• Autonomy - Own your work and impact
• Growth - Work with top-tier clients
• Community - Mentorship and peer support
• Tools - Use tech built for assistant-client relationships
• Impact - Help leaders focus on what matters

Ready to Apply?

If you thrive in fast-paced environments, enjoy helping others, and want meaningful client partnerships, we'd love to hear from you.

More info at double.com and our FAQ Library.

Note: Hiring has slowed, but applications are still welcome. If interested, apply—we're eager to connect.