DOT & Fleet Program Administrator

Tuff Shed Inc.; Denver (CO); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Competitive hourly pay

Job summary

Tuff Shed is seeking a DOT & Fleet Program Administrator in a role that blends compliance oversight with hands-on fleet administration. The position offers a hybrid schedule with two days remote work and three days in-office, requiring strong DOT knowledge and meticulous recordkeeping.

The role involves maintaining driver files, coordinating trainings, managing access to ELD devices, and producing weekly compliance reports.

Qualifications

• Understanding of current government DOT regulations (preferred).
• Proficient in Microsoft Office, especially Excel, with experience in DOT/Safety reporting and tracking systems.
• Strong organizational skills with attention to detail; ability to manage multiple projects.
• Ability to solve problems using sound logic and good business judgment.
• Ability to read, write, and understand instructions in various forms.
• Ability to prepare professional written correspondence and reports for Tuff Shed.
• Effective communication at all levels, including customers, partners, suppliers, peers, managers, and the public.

Responsibilities

• Administers DOT program and maintains driver files in Fleet-worthy portal.
• Manages driver training modules and assigns access to ELD devices.
• Reviews HOS reports and coordinates corrective actions and training for compliance.
• Guides management on onboarding DOT drivers and required paperwork.
• Generates weekly expiration reports for licenses, medical certificates, and MVRS; coordinates exams.
• Manages driver training for DOT drivers and their managers.
• Collaborates with IT, HR, and Stores on new hires, terminations, and access control.
• Completes FMCA, UCR and state reports as needed.
• Assists stores and drivers with fuel card profile management and PINs.
• Provides fleet program analysis to leadership and participates in fleet recommendations.
• Serves as backup to Program Director for repairs, transfers, registrations, and inspections.

Skills

DOT regulations

Excel skills

Organizational skills

Problem solving

Written communication

Communication skills

Attention to detail

Education

High school diploma

DOT/Safety certificates

Tools

DOT/Safety reporting systems

Job description

Tuff Shed is recruiting for a DOT & Fleet Program Administrator. This is an hourly position with a hybrid work option of 2 days remote / 3 days in office.

Tuff Shed DOT & Fleet Program Administrator, is responsible for administrating the Tuff Shed DOT program, ensuring that each employee who drives a CMV is 100% compliant with Federal, State and Company requirements.

The essential functions for this position include but are not strictly limited to:

• Administers Tuff Shed’s DOT program, ensuring that each eligible employee has a complete driver file within the Fleet-worthy portal
• Administers, assigns, and ensures that all driver training modules are completed by each Tuff Shed driver
• Administers, assigns, and removes driver access to the ELD devices
• Reviews the HOS violation reports that are sent by 3rd party vendor; working with each location/driver ensure the necessary corrections and training for compliance within the federal mandate
• Guides and directs management on how to submit all required paperwork for onboarding new DOT drivers
• Runs and distributes weekly expiration reports for driver's license, medical certificates and MVRS to help keep all DOT drivers compliant; this includes communicating with managers to schedule exams, when needed
• Assigns and manages all driver training for DOT drivers and their managers
• Partners with IT, HR, and Stores regarding all new hires and terminations of company drivers to ensure proper access, reassignment or removal from fleet providers.
• Completes, files, and manages all FMCA, UCR and state reports, as needed
• Assists stores and drivers with fuel card replacements, profiles and PIN management
• Provides overall analysis of Fleet programs to leadership
• Assists in the development of Fleet recommendations for the company
• Serves as a backup to the Program director for repair approvals, transfers, registrations and inspections

QUALIFICATIONS

• Understanding of all current government DOT regulations, preferred
• Hands-on computer skills in Microsoft Office (with proven Excel skills) required; including experience with DOT/Safety reporting and tracking systems
• Strong organizational skills, attention to detail a must; ability to manage multiple projects concurrently
• Ability to solve problems using sound logic and good business judgment
• Ability to read, write, and understand instructions given orally, in writing, and/or in diagram form
• Ability to prepare written correspondence and reports that create a professional image for Tuff Shed
• Ability to effectively communicate at all levels, including customers, business partners, suppliers, co-workers, managers, and the general public

EXPERIENCE

• Experience administering DOT/Fleet/Safety programs in a manufacturing or construction environment, preferred.

Education/CERTIFICATION

• High school diploma equivalent
• DOT and Safety Certificates or requisite experience preferred

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