DOT Compliance Manager

Vaco LLC; Muncie (IN); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Vaco in Muncie, IN is seeking a hands-on DOT & Compliance Manager to lead the DOT and Compliance team in a hybrid work setting.

You will oversee a four-person team, handle day-to-day compliance work, and maintain standards across acquired companies while reporting to senior leadership.

Qualifications

• Hands-on DOT/FMCSA compliance experience in a regulated fleet.
• Lead a team while performing core compliance work.
• Experience with audits and regulatory inquiries.
• Strong communication across drivers, staff, and executives.
• Experience with Samsara or similar telematics platform.

Responsibilities

• Lead DOT compliance company-wide with policies and record-keeping.
• Assess programs at operating companies and fix regulatory risks.
• Own audits and coordinate responses to third-party audits.
• Oversee DOT drug and alcohol testing program.
• Manage Samsara administration and safety events.
• Oversee third-party compliance vendors and systems.
• Integrate acquired companies into standard compliance.
• Streamline driver onboarding with fleet team.
• Support CDL training program administration.
• Lead and develop a four-person team in Muncie.
• Educate staff on regulatory requirements and changes.

Skills

DOT compliance

Leadership

Audits

Regulatory knowledge

Communication

Driver safety

Project management

Education

Bachelor's degree or related field

Tools

Samsara

FMCSA portal

Job description

DOT & Compliance Manager

Muncie, IN (Hybrid)

Schedule: Monday–Friday, 8:00am–5:00pm

Work Arrangement: Hybrid. At least 3 days per week onsite in Muncie, IN, with some time at an Indianapolis-area office

About the Opportunity

A growing, acquisition-driven family of companies is hiring a hands-on DOT & Compliance Manager to lead its DOT and Compliance team. The company runs a large, multi-company fleet of 3,500 DOT-regulated vehicles.

This is a working manager role. You'll lead a team of four, and you'll also stay close to the day-to-day compliance work. You'll be the go-to expert on DOT, drug and alcohol, and driver safety compliance. You'll also bring consistent standards to newly acquired companies. If you've handled compliance for a large fleet, you'll get real ownership of the program and a direct line to senior leadership.

What You'll Do

• Lead DOT compliance company-wide. Build and maintain DOT compliance policies, procedures, forms, and record-keeping for both on-road/asset compliance and driver qualification files.
• Assess and strengthen the program. Review compliance at each operating company, spot regulatory risk early, and recommend fixes to senior leadership.
• Own audits and regulatory relationships. Run internal audits, coordinate responses to third-party audits and regulatory inquiries, and maintain the company's FMCSA portal.
• Oversee drug and alcohol compliance. Manage the DOT drug and alcohol testing program (49 CFR Parts 40 and 382) and consolidate administration for legacy and acquired companies.
• Drive safety through technology. Own Samsara administration and configuration. Set up video review, driver coaching, and field follow-up on safety events.
• Manage vendors and systems. Oversee third-party compliance services, monitoring firms, and compliance systems.
• Integrate acquired companies. Evaluate the compliance processes and systems of newly acquired companies and bring them in line with company standards.
• Streamline driver onboarding. Work with the fleet team and other departments to build efficient processes for bringing on new drivers.
• Support CDL training. Handle the back-office side of the in-house CDL training program, including materials and eligibility reviews for Entry-Level Driver Training (ELDT).
• Lead and develop the team. Supervise a team of four in Muncie. Assign and prioritize work, train and cross-train, evaluate performance, and recommend team improvements.
• Communicate and educate. Explain regulatory requirements and changes clearly to everyone from CDL drivers and field staff to company presidents and executives. Write communications that enforce compliance and explain both what is required and why.

What You’ll Bring

• Deep, hands-on experience with DOT and FMCSA compliance in a regulated fleet environment, such as logistics, transportation, utilities, or industrial services.
• Experience supporting a large, multi-location fleet.
• About 3 years of hands-on leadership experience. You lead the team and still do the work yourself.
• Working knowledge of DOT drug and alcohol testing requirements (49 CFR Parts 40 and 382).
• Experience with Samsara or a comparable telematics/driver-safety platform.
• Strong written and verbal communication skills, comfortable with both hourly drivers and senior executives.
• A self-starter who thinks critically, works independently, and stays organized and detail-oriented.
• Education: Bachelor's degree in a related field (such as Business, Legal, or Paralegal), OR an Associate's degree plus 3 years of related experience, OR a high school diploma/GED plus 5 years of related experience.

Preferred

• Experience leading or supporting a DOT audit.
• Experience with CDL training programs or Entry-Level Driver Training (ELDT) requirements.
• Experience integrating acquisitions or standardizing compliance programs across multiple companies.
• Project management experience.
• Familiarity with Penta, Teletrac, or Paycor.

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