Donor Resource Coordinator

Gift of Hope; Northern (KY); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision, disability &

Life insurance options

PTO

403(b) retirement with match

Tuition reimbursement

Learning & development opportunities

Cell phone & internet stipends

Parental Leave

Lifestyle Spending Accounts

Employee Assistance Program

Job summary

Gift of Hope Organ & Tissue Donor Network is seeking a dedicated coordinator to support donor referrals and logistics. The role involves handling donor-related calls, screening referrals, and coordinating tissue and eye recoveries while maintaining HIPAA-compliant records.

The position requires medical terminology knowledge, strong communication skills, and the ability to work under pressure in a fast-paced environment. Day shift with rotating weekends is available, and benefits are provided.

Qualifications

• Associate’s degree in a health- or science-related field preferred, or equivalent work experience
• Working knowledge of medical terminology
• Ability to make sound clinical assessments in a high pressure environment
• Ability to stay focused in an environment that has constant activity
• Ability to maintain a positive and professional manner and to provide excellent customer service when dealing with Gift of Hope partners
• Excellent verbal and written communication skills
• Consistent demonstration of attention to detail, precision, accuracy, and a sense of urgency
• Ability to express empathy
• Keen attention to detail to ensure that pertinent data about donors is collected and recorded accurately and all processes are followed consistently
• Basic computer and Microsoft Office skills, including the ability to simultaneously: type and talk, manage multiple electronic chat conversations and referrals, navigate multiple systems and programs, and perform basic troubleshooting
• Ability to practice with a high degree of autonomy and utilize all available resources to problem solve
• Excellent prioritization skills and ability to effectively manage multiple tasks with strict deadlines
• Ability to work collaboratively and respectfully with internal stakeholders and partner organizations

Responsibilities

• Acquire and manage confidential records, and ensure that information is protected according to all standards, regulations, and policies
• Collect pre-screening information on all incoming donor-related calls, documenting the information according to Gift of Hope’s policies and procedures
• Evaluate incoming organ, tissue and eye referrals for initial donor eligibility; forward appropriate referrals to eye banks in accordance with established protocols
• Update relevant stakeholders on the status of active referrals in a timely manner
• Coordinate logistics on referrals in a timely manner, documenting information concurrently within the appropriate systems
• Communicate accurate referral information with the appropriate supervisor or administrator on call, and/or partner organization(s)
• Secure permission of county coroner or medical examiner for the recovery of donated tissue/eyes
• Follow up with hospital staff to determine status on pending organ and tissue referrals
• Review Uniform Donor Risk Assessment Interviews thoroughly and accurately; ensure appropriate screening was conducted and processor requirements are met prior to coordination of logistics
• Successful completion of routine competency evaluations is required for this position
• Other duties as assigned

Skills

Medical terminology

Clinical assessment

Customer service

Verbal & written comms

Attention to detail

MS Office

Data entry

Autonomy

Team collaboration

Education

Associate’s degree in health- or science-related field

Tools

Microsoft Office

Job description

Overview

Are you looking to make a difference? Team up with Gift of Hope!

Gift of Hope is dedicated to coordinating organ and tissue donation in the northern three-quarters of Illinois and northwest Indiana. Our goal is to provide the highest quality service to families and hospitals as we strive to fulfill our mission of saving and enhancing the lives of as many people as possible through organ and tissue donation.

Receives and refers donor-related calls to appropriate procurement, transplant, and hospital development staff; provides prompt, efficient processing of all incoming and outgoing calls to fully optimize organ, tissue, and/or eye referrals and donation potential. Coordinates logistics for tissue donation.

Location Based Compensation ranging from $23.27 - $30.72 per hour

Our Benefits

In addition to competitive salaries, we offer a comprehensive benefits package:

• Medical, dental, vision, disability and life insurance options for full-time employees
• Generous Paid Time Off (PTO) plan
• 403(b) retirement plan with company match
• Tuition Reimbursement up to the IRS-allowed maximum
• Personalized learning and educational development opportunities
• Monthly cell phone and internet stipends
• Paid Parental Leave
• Annual Employer-funded Lifestyle Spending Accounts to support wellness needs
• Support and counseling for personal, work financial or family needs through our Employee Assistance Program (EAP) and our partnership with Critical Incident Stress Consultants (CISC)

Responsibilities

NOTE: This is a Day Shift position (7 AM - 7 PM) with a fixed, rotating schedule that includes alternating weekends.

Essential Functions

The following essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

• Advance Gift of Hope's mission, vision, and core values: providing compassionate service, contributing to outstanding teams, and engaging as one of our passionate people committed to a positive culture that respects the dignity and worth of each individual. Adhere to all policies and procedures in carrying out the responsibilities of this position
• Acquire and manage confidential records, and ensure that information is protected according to all standards, regulations, and policies
• Collect pre-screening information on all incoming donor-related calls, documenting the information according to Gift of Hope’s policies and procedures
• Evaluate incoming organ, tissue and eye referrals for initial donor eligibility; forward appropriate referrals to eye banks in accordance with established protocols
• Update relevant stakeholders on the status of active referrals in a timely manner
• Coordinate logistics on referrals in a timely manner, documenting information concurrently within the appropriate systems
• Communicate accurate referral information with the appropriate supervisor or administrator on call, and/or partner organization(s)
• Secure permission of county coroner or medical examiner for the recovery of donated tissue/eyes
• Follow up with hospital staff to determine status on pending organ and tissue referrals
• Review Uniform Donor Risk Assessment Interviews thoroughly and accurately; ensure appropriate screening was conducted and processor requirements are met prior to coordination of logistics
• Successful completion of routine competency evaluations is required for this position
• Other duties as assigned

Qualifications

Education and Training Required

The following identifies the minimum education and training required to perform the essential functions of the job.

• Associate’s degree in a health- or science-related field preferred, or equivalent work experience

Experience and Skills Required

The following indicates the minimum skills and experience required to perform the essential functions of the job

• Working knowledge of medical terminology
• Ability to make sound clinical assessments in a high pressure environment
• Ability to stay focused in an environment that has constant activity
• Ability to maintain a positive and professional manner and to provide excellent customer service when dealing with all Gift of Hope partners

• Excellent verbal and written communication skills
• Consistent demonstration of attention to detail, precision, accuracy, and a sense of urgency
• Ability to express empathy
• Keen attention to detail to ensure that pertinent data about donors is collected and recorded accurately and all processes are followed consistently
• Basic computer and Microsoft Office skills, including the ability to simultaneously: type and talk, manage multiple electronic chat conversations and referrals, navigate multiple systems and programs, and perform basic troubleshooting
• Ability to practice with a high degree of autonomy and utilize all available resources to problem solve
• Excellent prioritization skills and ability to effectively manage multiple tasks with strict deadlines
• Ability to work collaboratively and respectfully with internal stakeholders and partner organizations

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Ability to function in a normal office environment
• Ability to remain stationary for extended periods
• Ability to work outside normal business hours, including every other weekend and holidays
• Ability to work four 12-hour shifts per week or other hours as assigned
• Ability to attend meetings or trainings that may fall outside of scheduled work days
• Ability to hear, comprehend clinical information, and speak clearly to document and convey information accurately
• Ability to wear an approved headset for the duration of scheduled shifts
• Ability to input data into a computer accurately and quickly while talking on the phone, performed repeatedly and frequently during scheduled shifts
• Ability to cope with highly charged emotional people and situations and work quickly and accurately, within limited timeframes

Work Environment

The work environment characteristics described here are representative of those that will be encountered by an employee while performing the essential functions of the job.

• Open office environment and/or HIPAA compliant private home office setting without noises or distractions
• Highly regulated environment with frequent changes to policies and protocols that require strict adherence
• Ability to be flexible with shift schedule and at times work beyond scheduled shifts to meet the demands of organ and tissue donation
• Ability to work scheduled shifts despite weather or environmental conditions. This position is considered essential to daily operations of the organization in a 24-hour call center that does not close.
• Use of personal cell phone and personal internet (if applicable) for work. Personal internet must meet minimum speed requirements and may require ethernet connection (not Wi-Fi.) Monthly cell phone and internet stipend available.

Gift of Hope Organ & Tissue Donor Network provides equal employment opportunities to all qualified candidates and does not discriminate with regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, family medical history or genetic information or any other classification protected by applicable law. All employment decisions are based on an individual’s job-related qualifications and abilities.