Donor Relations & Development Associate

Avfilmpresents; Healdsburg (CA); On-site; USD 72,000 - 85,000; Full time

Job summary

True West Film Center seeks a Development Associate to advance fundraising, membership, sponsorships, and earned revenue. Working with the Executive Director, you coordinate donor stewardship, membership engagement, and sponsorship fulfillment.

You will manage gifts and acknowledgments, coordinate events, grants, and donor reports, and support campaigns and marketing collaborations. A Bachelor's degree and 3–5 years nonprofit fundraising experience are preferred.

Qualifications

• Bachelor’s degree or equivalent experience.
• Three to five years of nonprofit development, fundraising, membership, sales, marketing, or related experience.
• Strong interpersonal and customer service skills.
• Experience with CRM software (DonorPerfect preferred).
• Strong organizational and project management abilities.
• Ability to manage multiple priorities independently.
• Passion for arts, education, and community engagement.

Responsibilities

• Coordinate donor cultivation and stewardship activities.
• Process charitable gifts and ensure timely acknowledgements and tax receipts.
• Maintain accurate donor and member records in DonorPerfect.
• Coordinate membership fulfillment, renewals, benefit delivery, and stewardship communications.
• Track donor and membership renewals and prepare retention reports.
• Assist with donor meetings and follow-up communications.
• Coordinate annual appeals, online giving campaigns, and fundraising mailings.
• Prepare donor reports, mailing lists, and campaign materials.
• Assist with prospect research and donor pipeline management.
• Track campaign performance and fundraising metrics.
• Assist in securing corporate sponsors for events, education programs, and festivals.
• Manage sponsor fulfillment and recognition.
• Coordinate sales of pre-show screen advertisements and maintain advertiser relationships.
• Prepare advertising proposals, contracts, invoices, and renewal communications.
• Work with Marketing and Cinema Operations to ensure advertising assets are delivered on schedule.
• Maintain grant calendars and reporting deadlines.
• Coordinate proposal materials and supporting documentation.
• Track grant deliverables and reporting requirements.
• Assist with research on prospective funders.
• Coordinate donor events, receptions, and fundraising activities.
• Manage guest lists, sponsorship benefits, invitations, and logistics.
• Support volunteer coordination related to fundraising activities.
• Assist with post-event stewardship and reporting.
• Prepare development reports for leadership and the Board.
• Schedule donor meetings and maintain development files.
• Reconcile contributions with Finance.
• Maintain development procedures and documentation.
• Support implementation of the annual fundraising plan.

Skills

Interpersonal skills

Customer service

CRM software

Education

Bachelor’s degree or equivalent experience

Tools

DonorPerfect

Job description

True West Film Center seeks a Development Associate to advance fundraising, membership, sponsorships, and earned revenue. Working with the Executive Director, you coordinate donor stewardship, membership engagement, and sponsorship fulfillment.

You will manage gifts and acknowledgments, coordinate events, grants, and donor reports, and support campaigns and marketing collaborations. A Bachelor's degree and 3–5 years nonprofit fundraising experience are preferred.