Donor Relations Associate

University of Miami; Miami (FL); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

University of Miami in Miami, FL seeks a full-time Donor Relations Associate to support fundraising programs and donor engagement within the Division of Development and Alumni Relations. You will coordinate appointments, assist VIPs and donors, and help structure stewardship activities across Sylvester and UM Health System.

Responsibilities include preparing briefing materials, tracking interactions in i-BIS, and coordinating events to deepen donor relationships.

Formación

• Experience supporting fundraising programs and donor relations.
• Ability to coordinate appointments and manage stewardship activities.
• Strong communication with donors, trustees, and stakeholders.
• Familiarity with University systems and donor data handling.

Responsabilidades

• Act as liaison for key donors, prospects, and VIPs to advance strategies.
• Assist donors with appointment scheduling and care-related requests.
• Verify biographic and event information for prospects/donors as needed.
• Manage cultivation, solicitation and stewardship appointments for fundraisers.
• Prepare agendas and briefing materials for donor meetings.
• Help ensure donors are regularly communicated with and tracked in i-BIS.
• Identify potential major gift donors through research and referrals.
• Inform administrators and fundraisers of major donor milestones.
• Lead logistics for receptions, dinners and small events to support stewardship.
• Extract constituent data and ensure accurate gift reporting in i-BIS.

Conocimientos

Donor relations

Fundraising support

Event coordination

Administrative support

Communication skills

Herramientas

i-BIS

Descripción del empleo

The University of Miami/UHealth, Division of Development and Alumni Relations, has an exciting opportunity for a full time Donor Relations Associate to work in Miami, FL.

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented work force to support our common purpose of transforming lives through teaching, research, innovation, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) we strive to create an environment where everyone contributes to making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16,000 faculty and staff from all over the world.

The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division-Service, Gratitude, Trust, and Partnership-which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

The Donor Relations Associate plays an important role in supporting the fundraising programs for Sylvester Comprehensive Cancer Center. This position report to the Executive Director of Development Resources and works with the Executive Director of Development to plan and execute development and stewardship activities designed to establish donor connections with the institution and help to deepen engagement and foster an environment that leads to philanthropic gifts. In support of those activities, the Donor Relations Associate may communicate with the President's office, Dean's office, trustees, VIP prospects and donors, School of Medicine department chairpersons, faculty, and research staff. This position will play a key role in donor relations and administrative support but may be called upon to assist with facilitating medical requests for donors who ask for additional help in navigating the University of Miami Health System. The Donor Relations Associate will also be expected to solve problems and participate in a full range of tasks implementing appropriate solutions in compliance with the University's policies and procedures.

Department Specific Functions:

• Act as contact/liaison for key donors, prospects, and VIPs to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed.
• Assist donors and prospects with appointment scheduling and other requests related to their care at Sylvester and the University of Miami Health System.
• When necessary, contact prospects/donors to verify biographic information, and representative or event invitee information.
• Manage cultivation, solicitation and stewardship appointments for fundraisers and administrators.
• Create agendas, presentations, and briefing materials for meetings with key donors by requesting appropriate research from Portfolio Optimization team or gathering independent information utilizing on-line databases and annual financial reports to prepare background information/briefing materials for administration and fund raisers as needed.
• Assist Development Officer to ensure donors are regularly communicated with and move through the gift cycle by tracking interactions and documenting them in i-BIS throughout the cultivation, solicitation, and stewardship process.
• Assists in research and discovery efforts to identify new potential major gift donors by reviewing and analyzing daily patient screenings, making qualification calls, and sending development officers referrals.
• Inform administrators and fundraisers of important information regarding major gift donors, i.e., birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations and support stewardship efforts as needed.
• Work with Development Officer to lead logistics for receptions, dinners, community activities and small events to support stewardship and cultivation for major gift donors.
• Utilize i-BIS and other University systems to update and extract constituent information in accordance with i-BIS training and policies and procedures.
• Responsible for tracking gifts to ensure they are entered and reported in i-BIS accurately.
• Responsible for acknowledging gifts in a timely manner.
• Responsible for extracting financial and donor related data a