Donor Events & Facilities Coordinator

Middle East Institute; Washington; On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) retirement plan

Paid holidays, vacation and sick leave

Job summary

Middle East Institute is seeking an Operations & Events Coordinator to support day-to-day facilities management, office logistics, vendor relationships, and event operations. You will collaborate with Development, Events, and Administration teams to plan conferences, meetings, donor events, and organizational initiatives while maintaining a safe, efficient workspace.

The role requires a Bachelor’s degree or equivalent and 3+ years in operations or event coordination.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience in operations, facilities, event coordination, office management, or related fields.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate daily office and facilities operations.
• Ensure vendor performance and deliverables align with purchase orders and contracts.
• Serve as primary contact for building management, maintenance, vendors, and service providers.
• Monitor office space, IT, equipment, supplies, and common areas for a professional environment.
• Coordinate office moves, furniture installations, repairs, and facility-related projects.
• Assist with workplace safety initiatives and emergency preparedness procedures.
• Manage office supply inventory and vendor relationships.
• Coordinate shipping, receiving, and distribution of materials.
• Assist with contract administration, purchasing, and invoice processing.
• Support operational planning and special projects across departments.
• Purchase supplies and commodities as needed.
• Partner with Development and Events teams to coordinate logistics for conferences, meetings, receptions, donor events, and special programs.
• Manage venue setup, catering, audiovisual needs, room configurations, and event materials.
• Coordinate vendors, consultants, and external service providers.
• Assist with attendee registration, guest management, and on-site event execution.
• Support event budgeting and post-event reconciliation activities.
• Assist with donor event logistics and stewardship activities.
• Coordinate materials and operational support for fundraising events and initiatives.
• Work collaboratively with Development staff to ensure successful execution of donor engagement activities.
• Maintain accurate records, documentation, and operational procedures.
• Identify opportunities to improve operational efficiency and service delivery.
• Perform other duties and special projects as assigned.

Skills

Project management

Communication

Multitasking

Organizational skills

Vendor management

Education

Bachelor’s degree

Tools

Microsoft Office

CRM systems

Event management platforms

Job description

Middle East Institute is seeking an Operations & Events Coordinator to support day-to-day facilities management, office logistics, vendor relationships, and event operations. You will collaborate with Development, Events, and Administration teams to plan conferences, meetings, donor events, and organizational initiatives while maintaining a safe, efficient workspace.

The role requires a Bachelor’s degree or equivalent and 3+ years in operations or event coordination.